Topic: Bullets and Numbering

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Applying Bullets from the Keyboard Most people use the toolbars or ribbon to apply bullets to paragraphs. If you want to apply them using the keyboard, then you can do so with a bit of preparation. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Applying Formatting in Lists If you want to change the formatting applied to numbers or bullets in your lists, you’ll appreciate the information in this tip. All you need to do is format the end-of-paragraph marker for each item in the list. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Applying Numbers from the Keyboard Creating a numbered list is often done by using tools on the toolbars or the ribbon. With a bit of preparation you can create numbered lists using keyboard shortcuts. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Automatic Question Numbering Sometimes an automatic number isn’t the only thing you need at the start of a paragraph. For instance, this tip explains three different methods of how you can put a standard underline space before the numbers in a numbered list. This can come in handy if you need to include the underlines as an “answer area” for each question. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Changing the Bullet Type When you apply bullet formatting to paragraphs, Word allows you to choose from a variety of different bullets. If you want, you can switch between those different bullet types, or you can define your own bullets. This tip shows you how. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Chapter Numbers in Indexes and TOAs Word allows you to define prefixes for page numbers. These are often used for chapter or section numbers in a large document. Getting these prefixes to appear in all the places you want them can, at times, be tricky. This tip provides a step-by-step way to make sure they are included. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Continuing Your Numbering If you have a couple of numbered lists separated by regular text paragraphs, you might want the secondary lists to be continuations of the first one. Setting this up is rather easy, depending on your version of Word. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Creating a List You can format both numbered and bulleted lists very easily in Word. The tools available on the Formatting toolbar or on the Home tab of the ribbon make it a snap. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Creating a Numbered List Numbered lists provide a 1-2-3 way of organizing your document. You can create numbered lists very easily using the techniques in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Ensuring Standardized Numbering Word’s built-in numbering capabilities are, in the words of many experts, not very “robust.” This means that your numbering can produce undesired results and even look entirely different on other people’s systems. This tip explains why this happens and provides some ideas of how you can address the problem. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Increasing Space between Numbers and Text in a List You can easily create numbered lists in your document. Most versions of Word even allow you to modify the distance between the numbers and the text that appears in the list. Here’s how to do it. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Lining Up Numbered List Numbers Do you wan the numbers in your numbered lists to be aligned differently than they normally are? You can adjust the alignment by following the steps outlined in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Problems Using Words as Bullets If you know the secret, you can use actual words as “bullets” in a bulleted list. The built-in bulleted lists in Word aren’t the way to achieve what you want to do, and this tip explains why. It also provides a macro that you can use to apply the formatting you want to the list. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Removing a List If you have lists in your document, either bulleted or numbered, you may want to change them back to regular text at some point. This is easy to do, using the same tools you used to create the lists in the first place. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Reverse Numbered Lists Numbered lists are easy to generate in Word; it is part of the built-in formatting capabilities of the program. If you want reverse numbered lists (lists that count down toward 1), then you need to create your own lists that are a bit more tricky in nature. This tip explains how to get just what you want. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Stubborn Highlighting Sometimes formatting can appear to “stick” on bulleted or numbered lists, and getting rid of that stubborn formatting can be troublesome. Here’s how to make it go away and get things back to normal. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Turning Off Automatic Numbered Lists Type what Word thinks is a numbered list, and it will helpfully format the text to match what it thinks your numbered list should look like. If you don’t want Word to automatically do such formatting, you need the info in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Understanding and Creating Lists There are two types of common lists you can use in a document: bulleted lists and numbered lists. This tip explains the differences between the two and shows how you can easily create them both. Microsoft Word versions: 97 | 2000 | 2002 | 2003

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