Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Applying Numbers from the Keyboard.

Applying Numbers from the Keyboard

by Allen Wyatt
(last updated July 28, 2012)

Word makes it just as easy to create and destroy numbered lists as it does to work with bulleted lists. All you need to do is click on the Numbering tool to convert a paragraph to a numbered item, and click on it again to remove the number. There is no keyboard equivalent for this tool, but you can create one. This involves the use of the Customize Keyboard dialog box:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Click the Keyboard button. Word displays the Customize Keyboard dialog box. (See Figure 1.)
  3. Figure 1. The Customize Keyboard dialog box.

  4. In the Categories list, choose Formatting.
  5. In the Commands list, choose FormatNumberDefault.
  6. Click in the Press New Shortcut Key box.
  7. Press the keystroke you want to use to apply bullets. Alt+N is a good choice, since it is not in use on a default Word system.
  8. Click on Assign.
  9. Click on Close to dismiss the Customize Keyboard dialog box.
  10. Click on Close to close the Customize dialog box.

Now, whenever you press the keystroke you chose in step 6, it is the same as clicking on the Numbering tool. Press the keystroke again, and the numbers are gone. You can also press Ctrl+Q to remove any paragraph numbering.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (88) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Applying Numbers from the Keyboard.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Border Around Text in a Chart

You can included text in your charts, and even place a border around the text.

Discover More

Throwing Out the Lowest Score

Want to add up a bunch of scores, without including the lowest one in the bunch? You can make a small change to your formula ...

Discover More

Keeping a Picture Title with the Picture

Pictures and their titles go together like peanut butter and jelly. (Wow, did I just say that?) Seriously, pictures and ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (MENU)

Changing Characters on Keyboard Keys

Want to assign some fancy characters to keyboard keys for characters you seldom use? There are a couple of ways you can map ...

Discover More

Potential Shortcut Key Problems

When configuring Word so that it matches your preference in shortcut keys, you need to be careful about what shortcut keys ...

Discover More

Quickly Customizing the Keyboard

Want a quick way to change the shortcut key associated with a tool available on a ribbon, toolbar, or menu? Here's one ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share