Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Applying Numbers from the Keyboard.

Applying Numbers from the Keyboard

by Allen Wyatt
(last updated April 14, 2018)

Word makes it just as easy to create and destroy numbered lists as it does to work with bulleted lists. All you need to do is click on the Numbering tool to convert a paragraph to a numbered item, and click on it again to remove the number. There is no keyboard equivalent for this tool, but you can create one. This involves the use of the Customize Keyboard dialog box:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Click the Keyboard button. Word displays the Customize Keyboard dialog box. (See Figure 1.)
  3. Figure 1. The Customize Keyboard dialog box.

  4. In the Categories list, choose Formatting.
  5. In the Commands list, choose FormatNumberDefault.
  6. Click in the Press New Shortcut Key box.
  7. Press the keystroke you want to use to apply bullets. Alt+N is a good choice, since it is not in use on a default Word system.
  8. Click on Assign.
  9. Click on Close to dismiss the Customize Keyboard dialog box.
  10. Click on Close to close the Customize dialog box.

Now, whenever you press the keystroke you chose in step 6, it is the same as clicking on the Numbering tool. Press the keystroke again, and the numbers are gone. You can also press Ctrl+Q to remove any paragraph numbering.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (88) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Applying Numbers from the Keyboard.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Huge Numbers of Hyperlinks

Need to change the various targets of a group of hyperlinks? Getting at the underlying link can seem challenging, but it ...

Discover More

Using the Copy or Move Text Keys

Most people use the Clipboard to copy and move text in Word. Before the Clipboard, Word used F2 to move text and Shift+F2 ...

Discover More

Changing the Format of Existing Dates

There are a myriad of ways in which a date can be formattedâ€"day first, month first, number of digits in the year, etc. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Resetting All Shortcut Keys

At some point you might want to wipe out all the custom shortcut keys you've created in Word. This is easy to do by ...

Discover More

Using the Insert Key to Insert Text

The Insert key can be used for different purposes, depending on how you configure the program. This tip explains those ...

Discover More

Applying Bullets from the Keyboard

Most people use the toolbars to apply bullets to paragraphs. If you want to apply them using the keyboard, then you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.