Having Numbered Lists in Subdocuments Restart their Numbering

by Allen Wyatt
(last updated April 27, 2013)

1

John has a master document with approximately 80 subdocuments in it. About 60 of them contain numbered lists. When he opens the whole thing (outline view | expand documents) the numbers in the numbered lists continue rather than restart. The numbered lists are set using a style from a custom global template based on the standard List Number style. John wonders if there is a way to make sure that the numbered lists restart at 1 rather than continue from the previous list without having to change them manually every time he expands the entire master document.

There are a couple of approaches you could use. First, at the end of each of your documents you could add a LISTNUM field to reset the numbering. The format of the field would be as follows:

{ LISTNUM "NumberDefault" \s0 }

This will set the numbering used for numbered lists back to zero. Depending on your system and your version of Word, you may end up with some visible characters generated by the LISTNUM field. If this is the case, then simply format those characters as hidden text.

Another option is to recognize that Word's built-in automatic numbering is fraught with lots of problems. (These problems are well documented and have been addressed in other issues of WordTips.) Many people abandon the built-in numbering all together and use SEQ fields to implement their list numbering. If you do this, you could use a different sequence for each of your subdocuments, and you would be sure to have just the numbering you wanted.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3429) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Subject in Your Document

One of the properties you can specify for a document is a subject. You can then use a field code to insert this subject, ...

Discover More

Copying a Worksheet

Need to make a copy of one of your worksheets? Excel provides a few different ways you can accomplish the task.

Discover More

Specifying a Location To Save Automatic Backup Files

Word allows you make two types of automatic backups of your documents. One is a copy of the file before you start making ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Ensuring Standardized Numbering

Want to make sure your paragraph numbering looks the same on different computer systems? It's a harder task in Word than it ...

Discover More

Converting List Types

There are two types of common lists you can create in Word: bulleted lists and numbered lists. You can switch between the ...

Discover More

Skipping Numbering

Got a numbered list, but you want to add other types of non-numbered paragraphs in the middle of the list? It's easy to do if ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

2015-08-06 00:23:39

N

When I expand sub-documents into the Master Document, the page numbering of each sub-document re-starts from 1. I want it to be continuous. I tried changing the format of the page numbering in the Master Document to continue from previous. However, that does not work


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing