Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Outline Numbering in a Table.

Using Outline Numbering in a Table

by Allen Wyatt
(last updated February 26, 2015)

5

Greg wondered if it was possible to use outline numbering in a table. He questions this because whenever he presses the Tab key to advance to different bullet tiers (as he does outside of tables), he is instead taken to the next cell in the table.

To answer the question, yes, it is possible to use outline numbering in a table. The problem here is how you are choosing to advance between bullet tiers. The Tab key, in a table, is always used to move from one cell to another. To change indent levels—which gives you the next level of bullets or numbering—you need to press the Increase Indent toolbar button and, conversely, the Decrease Indent toolbar button to return to a higher level.

If you prefer to not use the toolbar buttons, but instead want to use the keyboard, you can change the outline level by using Shift+Alt+Left Arrow or Shift+Alt+Right Arrow. These provide the same functionality as the Increase Indent and Decrease Indent buttons. If, for some reason, you want to actually add a tab character in the text appearing in a cell, you need to press Ctrl+Tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (208) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Outline Numbering in a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Strikethrough Lines

Want to change the way a strikethrough line appears? It's not as easy as you think, as you find out in this tip.

Discover More

Noting Changes at the Left of the Text

The Track Changes feature allows you to easily see where changes have been made in a document. Resolve those changes, and you ...

Discover More

Default Worksheet when Opening

When opening a workbook, you may want to make sure that a particular worksheet is always displayed first. The only way to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Converting List Types

There are two types of common lists you can create in Word: bulleted lists and numbered lists. You can switch between the ...

Discover More

Stubborn Highlighting

When you make extensive edits to a document and those edits include changing the formatting of numbered or bulleted lists, ...

Discover More

Lining Up Numbered List Numbers

Do you want the numbers in your numbered lists to be aligned differently than they normally are? You can adjust the alignment ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 4?

2016-03-29 19:30:41

Farhan Jarif

This is very helpful but is there a way to erase an entire numbered list that is in a table? When I select the numbered list, only the first one gets deleted and the second one becomes a one and so on. Please help me.


2015-04-21 16:02:42

evil

this bothered me for the past 6 years. Finally, I couldn't take it anymore and decided to google it. I came to your webpage. I didn't even know an indent button existed in ms word till today. I always saw that symbol on my toolbar but never knew what it did.

Thanks


2014-10-20 14:12:53

dsrtrosy

What about other formatting of bullet points in a table? We can't figure out how to get a bulleted list that ALSO has paragraph spacing before and after. Any thoughts?


2012-07-30 13:23:52

C H

Great tip thanks numbering in tables was driving me potty


2012-05-31 14:51:05

daveshoot

This is a great tip, and works in Word 2010 as well. Thanks!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.