Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Outline Numbering in a Table.

Using Outline Numbering in a Table

by Allen Wyatt
(last updated February 26, 2015)

5

Greg wondered if it was possible to use outline numbering in a table. He questions this because whenever he presses the Tab key to advance to different bullet tiers (as he does outside of tables), he is instead taken to the next cell in the table.

To answer the question, yes, it is possible to use outline numbering in a table. The problem here is how you are choosing to advance between bullet tiers. The Tab key, in a table, is always used to move from one cell to another. To change indent levels—which gives you the next level of bullets or numbering—you need to press the Increase Indent toolbar button and, conversely, the Decrease Indent toolbar button to return to a higher level.

If you prefer to not use the toolbar buttons, but instead want to use the keyboard, you can change the outline level by using Shift+Alt+Left Arrow or Shift+Alt+Right Arrow. These provide the same functionality as the Increase Indent and Decrease Indent buttons. If, for some reason, you want to actually add a tab character in the text appearing in a cell, you need to press Ctrl+Tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (208) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Outline Numbering in a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying Page Breaks

Page breaks can be added to a worksheet manually or automatically. If you want to see where Excel places page breaks, you'll ...

Discover More

Relative VBA Selections

Need to select a cell using a macro? Need that selection to be relative to the cell you currently have selected? Here's the ...

Discover More

Creating Long Page Footers

Ever wish that you could create nice, long footers that appear at the bottom of each page when you print your worksheet? ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Creating a List

You can format both numbered and bulleted lists very easily in Word. The tools available on the Formatting toolbar make it a ...

Discover More

Converting Lists to Text

If you have a numbered list in a document, you might want to convert it to regular, non-dynamic text and not lose the numbers ...

Discover More

Increasing Space between Numbers and Text in a List

You can easily create numbered lists in your document. Most versions of Word even allow you to modify the distance between ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 2?

2016-03-29 19:30:41

Farhan Jarif

This is very helpful but is there a way to erase an entire numbered list that is in a table? When I select the numbered list, only the first one gets deleted and the second one becomes a one and so on. Please help me.


2015-04-21 16:02:42

evil

this bothered me for the past 6 years. Finally, I couldn't take it anymore and decided to google it. I came to your webpage. I didn't even know an indent button existed in ms word till today. I always saw that symbol on my toolbar but never knew what it did.

Thanks


2014-10-20 14:12:53

dsrtrosy

What about other formatting of bullet points in a table? We can't figure out how to get a bulleted list that ALSO has paragraph spacing before and after. Any thoughts?


2012-07-30 13:23:52

C H

Great tip thanks numbering in tables was driving me potty


2012-05-31 14:51:05

daveshoot

This is a great tip, and works in Word 2010 as well. Thanks!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.