Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing the Types of Numbers in a Numbered List.

Changing the Types of Numbers in a Numbered List

by Allen Wyatt
(last updated April 30, 2016)

When you are working with numbered lists, Word uses Arabic numerals, by default, to number the items. This number is followed by a period. You can change the numbering scheme Word uses to number your lists. Any of the following numbering types can be selected:

Type Selection
Arabic 1, 2, 3, 4
Uppercase Roman I, II, III, IV
Lowercase Roman i, ii, iii, iv
Uppercase Alphabetic A, B, C, D
Lowercase Alphabetic a, b, c, d
Ordinals 1st, 2nd, 3rd, 4th
Word Numbers One, Two, Three, Four
Word Ordinals First, Second, Third, Fourth
Leading Zeroes 01, 02, 03, 04

You can also change the type of character that follows the numbered list number. It can be either a period (the default), a colon, or a right parenthesis. You can also specify that there should be no character following the number. To change the numbering type and the character following the number, follow these steps:

  1. Select the paragraphs you want included in your numbered list.
  2. Choose Bullets and Numbering from the Format menu. You will see the Bullets and Numbering dialog box.
  3. Make sure the Numbered tab is selected. (See Figure 1.)
  4. Figure 1. The Numbered tab of the Bullets and Numbering dialog box.

  5. Choose one of the eight preset numbering formats. You should pick one that most closely resembles the type of numbering you wish to do.
  6. Click on the Customize button. The Customize Numbered List dialog box appears. (See Figure 2.)
  7. Figure 2. The Customize Numbered List dialog box.

  8. In the Number Style drop-down list, select a numbering format.
  9. In the Number Format box, add any other text you want besides the actual number.
  10. Choose a starting number for your list in the Start At field.
  11. Modify the position of the number and the text, if desired.
  12. Click on OK to close the Customize Numbered List dialog box.
  13. Click on OK to close the Bullets and Numbering dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1078) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing the Types of Numbers in a Numbered List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Peculiar Font Differences

Have you noticed page layout differences when you open a document on different systems? There are a number of reasons why ...

Discover More

Offering Options in a Macro

It is often helpful to get user input within a macro. Here's a quick way to present some options and get the user's response.

Discover More

Printing Odd or Even Pages

When you print a worksheet, Excel normally prints all the pages or a consecutive series of pages that you specify. If you wan ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Automatic Question Numbering

Want to use Word's numbering capabilities to help you number a series of questions? Here's how to accomplish the task as ...

Discover More

Skipping Numbering

Got a numbered list, but you want to add other types of non-numbered paragraphs in the middle of the list? It's easy to do if ...

Discover More

Resetting to Factory Defaults for Bulleted Lists

If you use bulleted lists a lot in your documents, you might notice that the formats have changed over time. Resetting the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.