Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Continuing Your Numbering.

Continuing Your Numbering

by Allen Wyatt
(last updated May 11, 2015)

7

You can take advantage of a nifty Word feature that allows you to easily pick up numbering where you previously left off. This is great for numbered lists that are interspersed with paragraphs that have a different format. In general, the feature is accessed as follows:

  1. Enter the first portion of your numbered list and format it. For example, if your list has 17 items, and there is a heading after item 4, then you would enter the first four items in the numbered list.
  2. Enter the heading or paragraph that interrupts the list.
  3. Enter the rest of your numbered list and format it. The list should begin with 1 again.
  4. Right-click on the first paragraph after the list interruption. A Context menu appears.
  5. Choose Bullets and Numbering from the Context menu. Word displays the Bullets and Numbering dialog box, with the Numbered tab selected. (See Figure 1.)
  6. Figure 1. The Numbered tab of the Bullets and Numbering dialog box.

  7. Choose Continue Previous List at the bottom of the dialog box.
  8. Click on OK. The dialog box disappears and the list numbering is modified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (53) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Continuing Your Numbering.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 3?

2017-03-02 19:02:34

Bill Lewis

thank you for this tip - saved m hours of pain!!!


2015-10-20 05:39:51

Dorhami

After a new level 2 I want level 3 to start over again. Instead is continues numbering from previous level 3.


2015-10-14 12:36:19

Phil Alvarez

This problem has existed through many versions of Word and for way too many years. The only thing that has worked for me has been to give up on Word entirely and type the numbers in manually.


2015-10-07 03:42:31

Igor

After copy-pasting some text containg numbered list, MS Word continue numbering in the inserted portion despiting my wish. For example, when I copy-paste a text something like
1. Item1
2. Item2,
__
MS word produces
1. Item1
2. Item2,
__
3. Item1
4. Item2,
__
The question is: how to tell MS Word to
produce
1. Item1
2. Item2,
__
1. Item1
2. Item2,
__
leaving 1 and 2 in the inserted part?
Thanks in advance.


2015-03-20 06:49:50

alex

PLEASE help - how do i get word to number my clauses correctly? right now my clause 8 has sub clauses that say 1.1 where they should say 8.1.... the whole clause starts again at 1 after the clause 8 heading...


2015-01-18 16:20:24

shawn

Thanks.
Been fighting with this for too long.
Didn't know about 'continue from prev list'

However: 'continue from prev list' DOES NOT work in all instances.
Office Pro Plus 2010
v14.0.7140.5002

I had pasted images into my document from the clipboard. No mater what I do to paragraphs after an image they will not continue with the prev list numbering. I had to cut the image, enter <return><space> a couple times paste my image back in order for numbers to continue. Interestingly numbers did remain in sequence if I later deleted a paragraph.


2012-11-30 10:10:06

Kimberly

I am trying to make continuous purchase order numbers. How do I format a cell to change to the next po number similtaneouly?


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