Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Continuing Your Numbering.

Continuing Your Numbering

by Allen Wyatt
(last updated September 15, 2018)

You can take advantage of a nifty Word feature that allows you to easily pick up numbering where you previously left off. This is great for numbered lists that are interspersed with paragraphs that have a different format. In general, the feature is accessed as follows:

  1. Enter the first portion of your numbered list and format it. For example, if your list has 17 items, and there is a heading after item 4, then you would enter the first four items in the numbered list.
  2. Enter the heading or paragraph that interrupts the list.
  3. Enter the rest of your numbered list and format it. The list should begin with 1 again.
  4. Right-click on the first paragraph after the list interruption. A Context menu appears.
  5. Choose Bullets and Numbering from the Context menu. Word displays the Bullets and Numbering dialog box, with the Numbered tab selected. (See Figure 1.)
  6. Figure 1. The Numbered tab of the Bullets and Numbering dialog box.

  7. Choose Continue Previous List at the bottom of the dialog box.
  8. Click on OK. The dialog box disappears and the list numbering is modified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (53) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Continuing Your Numbering.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating Add-Ins

Want to create your own add-in? Excel makes it easy to do. Here are all the steps you need.

Discover More

Getting Rid of ScreenTips

All those little ScreenTips bug you when moving through the toolbars and ribbons of Word? You can turn them off by ...

Discover More

Changing Behavior for Audio CDs

When you place an audio CD in you PC, Windows attempts to play the CD, by default. If you don't want Windows to behave in ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Converting List Types

There are two types of common lists you can create in Word: bulleted lists and numbered lists. You can switch between the ...

Discover More

Changing the Bullet Type

When you apply bullet formatting to paragraphs, Word allows you to choose from a variety of different bullets. If you ...

Discover More

Combining First and Second Numbered Levels on One Paragraph

Want to customize your paragraph numbering in Word? There are a few tricks that can be used to automatically display the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.