Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Skipping Numbering.

Skipping Numbering

by Allen Wyatt
(last updated January 16, 2021)

If you are working with numbered lists in your document, you already know that the numbered list is nothing more than a series of numbered paragraphs. There may be times when you want to have a paragraph or two in the middle of a list, and then have numbering pick back up after the unnumbered paragraphs.

In Word this is rather easy to do by following these steps:

  1. Format your numbered list as you normally would, but make sure the paragraphs you want to be unnumbered are also included in the list. This means that those paragraphs will, for the moment, be numbered.
  2. With the insertion point located in the first paragraph you want unnumbered, click on the Numbering tool on the toolbar. Alternatively, you can right-click on the paragraph and choose Skip Numbering. Numbering is removed from the paragraph, but the sequence continues with the paragraph following.
  3. Repeat step 2 for each paragraph on which you want numbering skipped.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (779) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Skipping Numbering.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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