Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Skipping Numbering.

Skipping Numbering

by Allen Wyatt
(last updated June 2, 2012)

2

If you are working with numbered lists in your document, you already know that the numbered list is nothing more than a series of numbered paragraphs. There may be times when you want to have a paragraph or two in the middle of a list, and then have numbering pick back up after the unnumbered paragraphs.

In Word this is rather easy to do by following these steps:

  1. Format your numbered list as you normally would, but make sure the paragraphs you want to be unnumbered are also included in the list. This means that those paragraphs will, for the moment, be numbered.
  2. With the insertion point located in the first paragraph you want unnumbered, click on the Numbering tool on the toolbar. Alternatively, you can right-click on the paragraph and choose Skip Numbering. Numbering is removed from the paragraph, but the sequence continues with the paragraph following.
  3. Repeat step 2 for each paragraph on which you want numbering skipped.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (779) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Skipping Numbering.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Aligning Equation Elements

Use the Equation Editor to insert an equation into your document, and you'll eventually want to align the elements that ...

Discover More

Offering Options in a Macro

When creating macros, you often need to offer a series of choices to a user. This tip demonstrates how easy it is to ...

Discover More

Discovering Printer Drift

How accurate is your printer when it comes to placing information on the printed page? The simple technique described in ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Stubborn Highlighting

When you make extensive edits to a document and those edits include changing the formatting of numbered or bulleted ...

Discover More

Reverse Numbered Lists

Adding numbered lists to your document is a snap; Word provides tools to add them immediately. What Word doesn't do is ...

Discover More

Using Outline Numbering in a Table

If you have worked with tables in Word, you probably know how to navigate through the cells with keyboard shortcuts. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

2012-06-05 14:47:05

Debra Eaton

I ususally click on the numbering icon on my toolbar, the one with 1----, 2----, and 3----, on those paragraphs. It acts as a toggle to turn numbering on/off.


2012-06-02 05:04:27

Dan

Oddly I do not have "skip Numbering" in the right click menu


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.