Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Working with E-mailed Documents.
by Allen Wyatt
(last updated June 25, 2014)
It is quite common, in this electronic age, for Word documents to be sent around the globe as e-mail attachments. The ease with which this is done is astounding to those of us who remember the "old days" of personal computing. If you receive a Word document as an e-mail attachment, there are a couple of things that you should keep in mind.
First, if the document is from an untrusted source, make sure you have some sort of virus protection in place. The attachment you think is a document may not, in fact, be a real document. It could be virus or worm programs that execute directly if you double-click the attachment. It is also possible that the document itself could contain a macro or two that may be hazardous to your system.
Second, if you plan on making changes to the received document, make sure you save the document as a regular file before you make changes to it. In other words, don't double-click on the attachment and then make changes. Here's why: When you double-click on the attachment, most e-mail programs save the file in a temporary directory and then use Word to open it. When you close the document, any changes you made are saved to the file in the temporary directory, they are not saved to the attachment itself. It is even possible that the e-mail program simply throws away the temporary file in the temporary directory. In this case, all your changes are completely lost.
The best bet is to explicitly save the attachment as a file. Then, outside of the e-mail program, you can use Word to load the file and make changes. In this case the received file acts as you would expect it to. If you then want to send the changed file to a different person, all you need to do is attach it to a different e-mail message and send it on its way.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (160) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Working with E-mailed Documents.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Don't want Word to load up your HTML documents as formatted text? There are a couple of ways you can instruct Word to be ...Discover More
Backup files, created automatically by Word, have the filename extension WBK and start with the words "Backup of." If you ...Discover More
When you choose to open a file, Word normally displays only those files that end with the .DOC extension. If you want to ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.