Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Applying Formatting in Lists.

Applying Formatting in Lists

by Allen Wyatt
(last updated October 27, 2018)

Need a quick way to change the font characteristics of a bullet or number in a bulleted or numbered list without affecting the text in that list?

  1. Ensure the end-of-paragraph marker is showing. If it's not showing, simply click the Show All tool on the Standard toolbar.
  2. Select just the end-of-paragraph marker for the list item whose bullet or number you want to change.
  3. Add or remove font formatting (e.g., size, color, etc.) as desired.

Any formatting that you apply to the end-of-paragraph marker using the above method is applied to the bullet or number only; the text in the list item remains unaffected. Additionally, when new bulleted or numbered items are created by pressing the Enter key at the end of the list item, the text in the new list item will have the same font characteristics as the previous text and the new bullet/number will have the same font characteristics as the previous bullet/number.

If you're not familiar with the end-of-paragraph marker, it's two vertical lines with a half circle at the top left of the left vertical line—it looks like a backwards capital P and is technically referred to as a pilcrow.

You can also apply formatting to the text within a bulleted/numbered list by following these steps:

  1. Be sure the end-of-paragraph markers are displayed.
  2. On the list item you want to change, select any portion of the text as long as your selection excludes the end-of-paragraph marker and at least one other character.
  3. Apply any font formatting to that text.
  4. Select the remainder of the text (but not the end-of-paragraph marker) then apply font characteristics to that text.

Using the above method, new list items created by pressing the Enter key at the end of the newly formatted list item will have the same font characteristics as the last character in that newly formatted list item.

If you just what to apply the same font characteristics to the bullets/numbers and text in a bulleted/numbered list, select the entire list item, with or without the end-of-paragraph marker.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (787) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Applying Formatting in Lists.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Non-breaking Em Dashes

Need an em dash to be "sticky" on both ends of the dash? Word doesn't provide such formatting, but there are a few ...

Discover More

Sorting by Five Columns

Excel allows you to sort but up to three columns, but you may want to sort by more than that. This tip provides ways you ...

Discover More

Repeating Actions

Need to repeat an action a whole bunch of times? You can do it a time or two using keyboard shortcuts, but you'll need a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Breaking Lines in E-mail

If you are creating an e-mail in Word or are creating text that you will paste into an e-mail document, you may want to ...

Discover More

Adding Fonts To the Context Menu

Context menus appear when you right-click on different items in Word. These menus can be edited to add items, such as ...

Discover More

Watermarks in Columns

If you are creating small flyers (two per page), you may want to include a watermark graphic in the background of each of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.