Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Stubborn Highlighting.

Stubborn Highlighting

by Allen Wyatt
(last updated June 12, 2021)

Jim wrote about a problem he was having with some highlighted text he couldn't get rid of. He typed a list of items intending later to format them with numbering. Before formatting the numbering, he highlighted the first word of one item of the list and chose Insert | Comment to type a comment in the document.

After submitting the document for review, Jim removed the comment associated with the list item. The number to the left of the text remained highlighted, as did the period following the number. He backspaced over the number and re-did it. It still returned, highlighted, as did all the numbers for the items above it.

Jim is suffering from a common ailment, believe it or not. The formatting for numbered items in a list is contained within the paragraph marks for the list item in question. Thus, if you have a numbered list and the 2 in the list (with its period) is formatted funny, then formatting for that number and period is contained within the paragraph mark that is at the end of that particular paragraph. You get rid of the formatting by selecting the paragraph mark and then making your highlighting changes.

In Jim's case, the entire paragraph could be selected (including the paragraph mark) and then you could press Ctrl+Q (to reset the paragraph formatting) and Ctrl+Space Bar (to reset the character formatting). That should take care of any stubborn residual formatting. If the stubborn formatting happens to be highlighting, however, it is not removed by either of these shortcuts. In the case of stubborn highlighting, you must make sure the paragraph mark is included in your selection and then choose None from the Highlight drop-down list on the Formatting toolbar.

It is interesting to note that the effect that Jim describes of all the numbers above the current one becoming affected (after he backspaced, pressed Enter, and redid the item) is consistent with the solution just described. When you position the insertion point at the beginning of a numbered list item, and then backspace, you eventually erase the paragraph mark at the end of the foregoing list item. When you press Enter, Word places a new paragraph mark at the end of the item. On what does it base the new paragraph mark? On the one with the errant formatting at the end of the current list item. Thus, the foregoing list item would then exhibit the faulty number formatting, as well as the current one.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1453) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Stubborn Highlighting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Seeing Where Bookmarks Are

Bookmarks can be great for referencing and finding portions of your document. If you want to easily see where the ...

Discover More

Creating Oval Pictures

A couple of ways to create oval shaped pictures in a Word document.

Discover More

Saving Documents Using the Same Filename

When working on a document, you most often want to save your edits using the existing name of the document. If Word ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Converting Automatic Numbering to Manual Numbering

The automatic numbering that Word lets you apply to paragraphs in your document can create some great looking content, ...

Discover More

Increasing Space between Numbers and Text in a List

You can easily create numbered lists in your document. Most versions of Word even allow you to modify the distance ...

Discover More

Ensuring Standardized Numbering

Want to make sure your paragraph numbering looks the same on different computer systems? It's a harder task in Word than ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.