Word includes tools to help you print onto an envelope. You can adjust the default settings Word has for printing envelopes such as margins and font to best fit your needs. The following articles explain how to format text on an envelope for printing and how to make Word remember your preferences for easy future use.
Tips, Tricks, and Answers
The following articles are available for the 'Envelopes' topic. Click the article''s title (shown in bold) to see the associated article.
Adding Text to an Envelope
Need to customize the way that Word prints envelopes? There are a couple of approaches you can use, as discussed in this tip.
Automatically Printing an Envelope
When you create a letter, you may want to have Word print a single envelope for that letter. You can do so by following the steps in this tip.
Changing the Default Font for Envelopes
When you create an envelope, Word assumes you want to use the font it has decided should be used for the envelope. If you want to use a different font, you'll need to modify the styles on which the envelope addresses are based. Here's how to do it.
Changing the Return Address Location
When Word creates envelopes for you, there may be times that you don't like where it places the return address. Repositioning the return address involves modifying the styles used by Word for the envelope. Here's how to make the adjustment.
Default Envelope Margins
When you create envelopes in Word, you may want to adjust where the return address and main address are printed. Doing so is not as easy as you might desire, but it can be done.
Delivery Address Won't Print on Envelopes
Word includes a feature that allows you to easily create and print envelopes, based on the addresses you insert in your letters. This tip examines what to do when the delivery address doesn't print on the actual envelope, as expected.
Increasing Envelope Address Lines
Envelopes in Word are created through the use of styles that define specific elements of the envelope, such as return address and recipient address. You can modify the space allocated for these addresses by modifying the styles used by Word. This tip explains how easy it is to do this task.
Maintaining Delivery Address Information for Envelopes
Using the Envelopes and Labels dialog box to print envelopes is quick and easy. It can also be frustrating, however, since the dialog box starts fresh (and empty) each time you display it. If you need to use a particular address on your envelopes more than once, then you'll want to pay attention to the various techniques discussed in this tip.
Multiple Envelopes in One Document
Want to save a bunch of envelopes in a single document so that you can print them all out as a group? Here's how to accomplish the task.
Placeholders for Stamps
Got a reply envelope you want to create? Why not put a placeholder for the stamp on the envelope? It's easy to do if you know how.
Printing Multiple Envelopes
Need to print envelopes quite often? An easy way to do it is to create an envelope template, as described in this tip.
Printing Post Office Permits on Envelopes
When preparing to snail-mail information, you may want to print your envelopes with permit information in the upper-right corner. How you add such a permit to an envelope depends on whether it consists of text or a graphic. This tip explains both ways to add the desired information.
Printing Unwanted Blank Envelopes
When you try to print an envelope in Word, it can be vexing if the envelope always goes through the printer and remains blank. Understanding why this happens can involve a bit of detective work.
Removing Return Addresses
Word allows you to print return addresses on your envelopes. You may run across a scenario where the return address is being stubborn, and you need to track down how to fully get rid of it. This tip examines all the places where your return address could be cropping up and leads you through getting rid of it once and for all.
Saving an Envelope for Future Use
It can take a while to get an envelope to appear just the way you need. Why throw your work away when you are done with the envelope? Here's how to save your efforts so you can print the envelope again at a later time.
Setting the Return Address Used in Word
When you create envelopes with Word, it normally displays a return address by default. If you can't get Word to retain the default return address you want, you'll be interested in the information in this tip.
Technique for Adding a Text Box to an Envelope
Text boxes can be a great design feature to use in laying out a document. You may want to add one to an envelope, however. The ideas in this tip can help make adding the text box even easier.
Using Delivery Point Barcodes
Printing barcodes on envelopes can help speed the delivery of your mail and possibly reduce what you pay for postage. However, Word's barcode features won't help you achieve those goals.
Using FIM Barcodes
Adding a Facing Identification Mark (FIM) barcode to your envelopes.
Using the Address Book
Ways to use the address book when printing envelopes and labels.