Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Deleting All Fields.

Deleting All Fields

by Allen Wyatt
(last updated July 9, 2016)

When you are working with documents—particularly long documents created by someone else—you may have a need to delete all the fields in the document. The answer to how you do this depends almost entirely on what you mean by "deleting" a field.

If you mean that you want to get rid of the fields and replace them with plain text that represents the result of the field, then the easiest method is to select the entire document (Ctrl+A) and then press Ctrl+Shift+F9 to "unlink" the fields. Everyplace there was a field, the field is deleted and replaced with the result of the field.

If you simply want to get rid of all the fields and don't care that they be replaced with anything, you can use the Find and Replace capabilities of Word. Follow these steps:

  1. Press Alt+F9. This makes all the field codes in your document visible, instead of the results of those fields.
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. In the Find What box, enter ^d as what you are searching for (make sure you use a lowercase d). This is the code that Word understands as "any field."
  5. Make sure the Replace With box is empty.
  6. Click on Replace All.

All the fields in your document should now be gone. If you have to get rid of fields in this way quite often, it makes sense to create a macro that will handle the task for you. The following is a simple, short macro that goes through all the parts of your document and removes all the fields.

Sub DeleteFields()
    Dim rng As Range
    For Each rng In ActiveDocument.StoryRanges
        With rng.Fields
            While .Count > 0
                .Item(1).Delete
            Wend
        End With
    Next
End Sub

You can, of course, assign the macro to a toolbar button or a shortcut key so it can be called into action as quickly as possible.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1864) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Deleting All Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding the Clipboard

You can use the Windows Clipboard to move information around in Word. To make the most of the Clipboard, it is helpful to ...

Discover More

Getting Help in Dialog Boxes

Dialog boxes are prevalent in a program like Word, and they can contain dozens (if not hundreds) of options. This tip ...

Discover More

Returning a Worksheet Name

Need to know the name of the current worksheet? You can use the CELL function as the basis for finding this information and ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Exactly Positioning Text

If you need to control exactly where text will appear on the page or relative to other text, you need to know about the ...

Discover More

A Quick-and-Dirty Word Count

Word provides a tool that counts the number of words in a document. Here's an alternative method of calculating the number of ...

Discover More

Updating Fields in Locked Forms

Updating form fields in Word can be confusing, especially when the fields are locked in a form. This tips explains why the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.