Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Automatically Adding Captions.

Automatically Adding Captions

by Allen Wyatt
(last updated July 26, 2016)

Captions are often used in magazine and book publishing around specific items, such as figures or tables. For instance, you may want to include a caption for all your tables that says "Table" and then a number for the table, as in "Table 3." Word can automate this task for you by adding captions whenever you insert a table or some other object in your document.

To configure Word so it automatically adds captions, follow these steps:

  1. Choose Insert | Caption or Insert | Reference | Caption, depending on your version of Word. Word displays the Caption dialog box.
  2. Click on the AutoCaption button. Word displays the AutoCaption dialog box. (See Figure 1.)
  3. Figure 1. The AutoCaption dialog box.

  4. Search through the list of objects, placing a checkmark beside the one with which you want Word to automatically use captions. For instance, choose Microsoft Word Table if you want a caption associated with your tables.
  5. Using the Use Label drop-down list, specify the word you want to appear at the beginning of the caption.
  6. Using the Position drop-down list, specify where you want the caption to appear in relation to the object.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (891) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatically Adding Captions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pasting a Hyperlink

Need a quick link within a document to some external data? You can paste information so that Excel treats it just like a ...

Discover More

Putting Your Index after Your Endnotes

Endnotes are supposed to be at the end of your document, right? Not necessarily. You may want something else at the end, such ...

Discover More

Jumping to a Range

Need a quick way to jump to a particular part of your worksheet? You can do it by using the Go To dialog box.

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Automatic Periods after a Caption

Word can automatically add captions to certain elements of your documents, such as figures or tables. You can control some of ...

Discover More

Deleting Caption Labels

Define a label to be used in a caption, and you may later want to delete that label. Here's how you can easily make the ...

Discover More

Adding Captions

Need to add a caption after a document element such as a figure or table? You can add and format one manually, or you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.