Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Post Office Permits on Envelopes.
by Allen Wyatt
(last updated February 19, 2022)
It is not uncommon for people who do lots of mailing to purchase a bulk-mail permit from the Post Office. You pay the local Post Office an annual fee, and they grant you a permit number that you can use for your mailings, in lieu of stamps. (You still have to pay them, of course. You just don't need to put a stamp on each piece you want to mail.)
With the permit in hand, it is normal to print the permit number in the upper right corner of the envelope, where the stamp is normally located. The verbiage is typically something like "US Postage Paid St. Louis, MO Permit No. 555." The exact wording can vary, depending on what you are mailing and the exact type of permit you are using.
You can either place the permit text within a text box, or you can create a graphic that contains the permit text. The text box or graphic can then be placed on the envelope you are using. If you are using Mail Merge to create your envelopes, you can place the graphic or text box on the envelope just before the merge, so it will be there on each created document.
If you plan on using a text box to hold your permit information, the following general steps will help in creating the envelopes properly:
Figure 1. The Size tab of the Format Text Box dialog box.
That's it! Your placeholder is on your envelope, and you are ready to print. If you want to place a graphic on the envelope instead of a text box, then you can follow these general steps:
Figure 2. The Size tab of the Format Picture dialog box.
You should now be able to print your envelopes (or do your Mail Merge) as desired.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1895) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Post Office Permits on Envelopes.
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