Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Adding Text to an Envelope.

Adding Text to an Envelope

by Allen Wyatt
(last updated May 20, 2017)

Roy is using Word to create envelopes for his mailings. The program does great at placing both the "return" and "to" addresses, but Roy needs to add the wording "First Class Mail International" in the lower-left corner of the envelope. He wonders if there is a way to have Word add this automatically when it creates an envelope.

There are a couple of different ways you can approach this issue. The first is that you can do something simple, like create your envelopes (do the merge operation to create them, if necessary), and prior to printing add a footer for the envelope that has the desired wording in the desired place. Since footers can appear on every page printed, your wording appears on each envelope created.

Another approach is perhaps the most flexible—create your own envelope template. Your template can include all the wording and element positioning you need. If you are creating the envelopes using mail merge, the template can even include merge fields to indicate where your data in placed on the envelope. Save the template and then use it as the basis for your source document in your future mail merges.

You can find some great ideas on modifying information on envelopes at these pages on Graham Mayor's web site:

http://www.gmayor.com/Alternative_Return_Addresses.htm
http://www.gmayor.com/changing_envelope_layout.htm

Graham has also been kind enough to provide some ready-made templates for envelopes. Perhaps one of them could be used as a starting point for your own envelope template:

http://www.gmayor.com/downloads.htm#AirmailTemplate

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1230) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Adding Text to an Envelope.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting to Hyperlinks in a Shared Workbook

When you enter a URL or e-mail address in a worksheet, Excel usually converts it to a clickable hyperlink. This doesn't ...

Discover More

Converting Imported Information to Numeric Values

If the information you import into Excel is treated as text by the program, you may want to convert it to numeric values. ...

Discover More

Setting a VBA Variable from a Bookmark

Bookmarks are quite helpful in a document. You may want to transfer the contents of a bookmark into a macro variable in order ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Printing Multiple Envelopes

Need to print envelopes quite often? An easy way to do it is to create an envelope template, as described in this tip.

Discover More

Saving an Envelope for Future Use

It can take a while to get an envelope to appear just the way you need. Why throw your work away when you are done with the ...

Discover More

Printing Post Office Permits on Envelopes

When preparing to snail-mail information, you may want to print your envelopes with permit information in the upper-right ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.