Written by Allen Wyatt (last updated December 21, 2021)
This tip applies to Word 97, 2000, 2002, and 2003
Roy is using Word to create envelopes for his mailings. The program does great at placing both the "return" and "to" addresses, but Roy needs to add the wording "First Class Mail International" in the lower-left corner of the envelope. He wonders if there is a way to have Word add this automatically when it creates an envelope.
There are a couple of different ways you can approach this issue. The first is that you can do something simple, like create your envelopes (do the merge operation to create them, if necessary), and prior to printing add a footer for the envelope that has the desired wording in the desired place. Since footers can appear on every page printed, your wording appears on each envelope created.
Another approach is perhaps the most flexible—create your own envelope template. Your template can include all the wording and element positioning you need. If you are creating the envelopes using mail merge, the template can even include merge fields to indicate where your data in placed on the envelope. Save the template and then use it as the basis for your source document in your future mail merges.
You can find some great ideas on modifying information on envelopes at these pages on Graham Mayor's web site:
http://www.gmayor.com/Alternative_Return_Addresses.htm http://www.gmayor.com/changing_envelope_layout.htm
Graham has also been kind enough to provide some ready-made templates for envelopes. Perhaps one of them could be used as a starting point for your own envelope template:
http://www.gmayor.com/downloads.htm#AirmailTemplate
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1230) applies to Microsoft Word 97, 2000, 2002, and 2003.
Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!
Adding a Facing Identification Mark (FIM) barcode to your envelopes.
Discover MoreWhen preparing to snail-mail information, you may want to print your envelopes with permit information in the upper-right ...
Discover MoreWhen you create envelopes in Word, you may want to adjust where the return address and main address are printed. Doing so ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments