Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Changing the Default Font for Envelopes.

Changing the Default Font for Envelopes

by Allen Wyatt
(last updated March 9, 2018)

Word includes an Envelopes feature that makes it pretty easy to create your own professional-looking envelopes. The feature makes certain assumptions about how different parts of the envelope should be printed. This includes the font that Word uses to print the envelope's information.

When creating an envelope, Word depends on predefined styles. The style used for the main address on the envelope is, appropriately enough, Envelope Address. Likewise, the style used for the return address is named Envelope Return. When you instruct Word to create the envelope, these styles are grabbed and used for formatting the addresses on the envelope.

If you want to change the font used by Word in creating envelopes, you need to change the style used for this purpose by Word. To do this, follow these steps if you are using Word 97 or Word 2000:

  1. Click on the New tool on the toolbar to open a new document based on the Normal.dot template. (If you want to fix this problem in other templates, you should open the template directly or create a blank document based on that template.)
  2. Choose the Style option from the Format menu. Word displays the Style dialog box.
  3. In the List drop-down list at the bottom of the dialog box, make sure you select All Styles.
  4. In the list of styles, select Envelope Address.
  5. Click on Modify. Word displays the Modify Style dialog box.
  6. Click on the Format button and choose Font. Word displays the Font dialog box.
  7. Change the font information, as desired.
  8. Click on OK to close the Font dialog box.
  9. Make sure the Add to Template check box is selected, at the bottom of the Modify Style dialog box.
  10. Click on OK.
  11. Click on Cancel to close the Style dialog box.

When done, you should repeat these steps if you want to change the font used for the return address. The only difference, of course, is that in step 4 you should select the Envelope Return style.

If you are using Word 2002 or Word 2003, the steps you follow to make the changes are slightly different. Follow these steps, instead.

  1. Create a new, blank document by clicking on the Blank Document link on the New Document task pane. This creates a new document based on the Normal.dot template. (If you want to fix this problem in other templates, you should open the template directly or create a blank document based on that template.)
  2. Choose Styles and Formatting from the Format menu. Word displays the Styles and Formatting task pane.
  3. In the Show drop-down list at the bottom of the dialog box, make sure you select All Styles.
  4. Scroll through the list of styles until you see the Envelope Address style.
  5. Hover the mouse pointer over the style name, and then click on the down-arrow that appears at the right side of the style name. A drop-down menu appears.
  6. Click on Modify. Word displays the Modify Style dialog box. (See Figure 1.)
  7. Figure 1. The Modify Style dialog box.

  8. Click on the Format button and choose Font. Word displays the Font dialog box. (See Figure 2.)
  9. Figure 2. The Font dialog box.

  10. Change the font information, as desired.
  11. Click on OK to close the Font dialog box.
  12. Make sure the Add to Template check box is selected, at the bottom of the Modify Style dialog box.
  13. Click on OK.

Repeat these steps if you want to change the font used for the return address, but in step 4 make sure you select the Envelope Return style.

When you save your document or close Word, you are asked if you want to save your changes to the template. Make sure you do this. Your envelopes, when created in a document that uses this template, should now use the font you specified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3881) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Changing the Default Font for Envelopes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using a Macro to Change the Formatting of All Instances of a Word

If you have a word that you need to make sure is formatted the same way throughout your document, there are several ways ...

Discover More

Inserting a Sound File in Your Worksheet

Some worksheets are better understood through the spoken word or with musical accompaniment. Sound files can be easily ...

Discover More

Selecting All Visible Worksheets in a Macro

Do you need your macro to select all the visible worksheets (and just the visible ones)? It's not as easy as it sounds, ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Adding Text to an Envelope

Need to customize the way that Word prints envelopes? There are a couple of approaches you can use, as discussed in this tip.

Discover More

Printing Post Office Permits on Envelopes

When preparing to snail-mail information, you may want to print your envelopes with permit information in the upper-right ...

Discover More

Technique for Adding a Text Box to an Envelope

Text boxes can be a great design feature to use in laying out a document. You may want to add one to an envelope, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.