Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Updating the Spelling Exclusion List Automatically.

Updating the Spelling Exclusion List Automatically

by Allen Wyatt
(last updated January 12, 2015)

If you find yourself updating the spelling exclusion list quite a bit, it can be a bother to always load the file, add the word, and then resave and close the file. When you are using custom dictionaries, Word allows you to add a word to them by a click of a button. There is no such simple approach, however, when it comes to the exclude list.

The following macro will allow you to quickly add a word to the exclude list. You can assign this macro to a button on the toolbar, and then you can update the list by simply highlighting a word and then clicking on the button:

Sub Exclude()
    Dim sAddWords As String

    sAddWord = Trim(Selection.Text)
    ChangeFileOpenDirectory _
      "C:\Program Files\Common Files\Microsoft Shared\Proof\"

    ' The file name in the next line should be changed so it
    ' reflects the proper exclude file name for your system
    Documents.Open FileName:="mssp2_en.exc", _
      ConfirmConversions:=False, ReadOnly:=False, _
      AddToRecentFiles:=False, PasswordDocument:="", _
      PasswordTemplate:="", Revert:=False, _
      WritePasswordDocument:="", WritePasswordTemplate:="", _
      Format:=wdOpenFormatAuto
    Selection.TypeText Text:=sAddWord
    Selection.TypeParagraph
    ActiveDocument.Close SaveChanges:=wdSaveChanges, _
      OriginalFormat:=wdOriginalDocumentFormat
End Sub

This macro "cleans up" the selected word in your document and adds it to the beginning of the exclude file. You will see a quick flash on your screen as the exclude file is loaded, modified, and then closed, but the word is then available in the exclude file for when you use Word in the future.

You should make sure that you change the name of the file being used for the exclude file. As you have learned in other issues of WordTips, the name of the file can vary from system to system.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1189) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Updating the Spelling Exclusion List Automatically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Word's Second Guessing with Quote Marks

When you type quote marks in a document, Word normally changes them to Smart Quotes. They look better on a printout, but Word ...

Discover More

Changing How Footnote References Appear

Footnote references normally appear as superscripted digits, both in the main body of your document and in the footnotes ...

Discover More

Finding the Previous Work Day

Simple math will tell you what the previous day is (just subtract 1 from today's date). What if you want to know the date of ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (MENU)

Creating a Spelling Exclusion List

Don't like it when Word always says a word is spelled right and you know that it isn't? Here's how you can fine-tune the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share