Using FIM Barcodes

by Allen Wyatt
(last updated May 20, 2011)

If you are using Word to help with an advertising campaign that utilized direct mail, you may want to take advantage of some of the automation features allowed by the US Postal Service. These include the delivery point barcode (as described in a different WordTip) and the FIM barcode. FIM is an acronym for Facing Identification Mark, and is used by the Post Office to determine the type of mail being processed.

There are two types of FIM barcodes. The first is called an FIM-A barcode, and is used to identify courtesy reply mail. The other is called an FIM-C barcode, and identifies business reply mail. Word helps you insert an FIM-A barcode by following these steps:

  1. Choose Envelopes and Labels from the Tools menu. Word displays the Envelopes and Labels dialog box.
  2. Make sure the Envelopes tab is selected. (See Figure 1.)
  3. Figure 1. The Envelopes tab of the Envelopes and Labels dialog box.

  4. Use the controls in the dialog box to create your envelope addresses, as desired.
  5. Click on the Options button. Word displays the Envelope Options dialog box.
  6. Make sure the Delivery Point Barcode check box is selected. A representation of the barcode should appear in the preview window. (See Figure 2.)
  7. Figure 2. The Envelope Options dialog box.

  8. Make sure the FIM-A Courtesy Reply Mail check box is selected. A representation of the barcode appears in the preview window just to the left of the stamp.
  9. Click on OK.
  10. Make any other changes to the envelope, as desired.
  11. Choose to either print the envelope or include it with the current document.

You should note that Word only allows you to insert the FIM-A barcode in this manner. If you want to use the FIM-C barcode, you should follow the above steps and make sure you include the envelope with the current document. Then, follow these steps:

  1. Select the FIM-A barcode in the envelope.
  2. Press SHIFT+F9 to display the field that created the barcode. It should look something like this:
BARCODE ENV_ZIPCODE1\b \u \f "A"
  1. Change the "A" portion of the field code to "C".
  2. Press F9 to collapse the field and display the resulting barcode.
  3. Print your envelope, as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (896) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Calculating Statistical Values on Different-Sized Subsets of Data

Discovering different ways to analyze your data can be a challenge. Here's how to work with arbitrary subsets of a large ...

Discover More

Deleting Cells

You can modify the structure of a table by deleting cells. This tip shows just how easy it is to delete one (or more) cells ...

Discover More

Inserting Dashes between Letters and Numbers

If you need to add dashes between letters and numbers in a string, the work can quickly get tedious. This tip examines some ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Using Delivery Point Barcodes

Printing barcodes on envelopes can help speed the delivery of your mail and possibly reduce what you pay for postage. ...

Discover More

Changing the Return Address Location

When Word creates envelopes for you, there may be times that you don't like where it places the return address. Repositioning ...

Discover More

Printing Unwanted Blank Envelopes

When you try to print an envelope in Word, it can be vexing if the envelope always goes through the printer and remains ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share