Topic: Comments and Annotations

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Adding Comments to Your Document Commenting is a great tool that allows you to add remarks or notes at various places in your document. Exactly how you add comments depends on the version of Word you are using, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Allowing Only Comments in a Document Develop a document that is to be reviewed by a group of people, and you may want to protect it in some way. One way you can protect it is to make sure that people can only add comments to the document and not make changes to the text. Here’s how to do this trick. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Changing Comment Bubble Colors Want to change the color that Word uses for comments in your document? The extent of what you can change depends largely on your version of Word. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Comments in Endnotes Able to add comments everywhere, except in endnotes? This seems to be a limitation in Word, but here’s some ways to work around the problem. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Copying, Moving and Deleting Comments Comments are handy when you are developing a document. Copying, moving, and deleting the comments is relatively easy; all you need to do is use the editing techniques you are already using. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Deleting All Comments Got comments in your document? Want to get rid of them all? The easiest way to do so is going to depend on the version of Word you are using and the complexity of the document you are editing. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Formatting Comments The text within comments can be formatted using the same techniques used to format regular document text. In addition, you can modify the style on which comments are based in order to completely control how comments look. This tip explains how to get the formatting you want. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Jumping To a Comment Got a document with lots of comments in it? You can navigate from comment to comment with ease by using the Go To tab of the Find and Replace dialog box. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Making Sure Changes and Comments are Anonymous When using Track Changes, Word normally notes the originator of a particular comment or change. This information can then be displayed so that other readers can know who did what. If you want comments and changes to be anonymous, then there are a couple of things you can do, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Pasting a Comment into Your Document When developing a document, you may end up with all sorts of comments that you need to deal with. One common task is to copy text from the comment into the body of the document. Here’s how to accomplish the task. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Pop-up Comments Want to see what a comment says just by moving the mouse? Here's how. Microsoft Word versions: 97 | 2000

Printing Comments Comments are a great way to share, well, comments with other people looking through your documents. If you want to print just a list of your document comments, you may be out of luck—unless you use the ideas presented in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Removing All Comments Need to get rid of all the comments in your document? You can do so by using the regular Find and Replace feature of Word. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Searching for Comment Marks Got a bunch of comments in your document? You can easily jump from one comment to the other by using the Object Browser, as described in this tip. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Using Multiple References to a Single Comment Find yourself repeating the same comment over and over? Here’s a couple of ways you can save some typing by simply referring to the first instance of the comment you repeat. Microsoft Word versions: 97 | 2000 | 2002 | 2003

Viewing Comments Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may wonder about the best way to view those comments. Here are the various ways you can display them. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Viewing Comments From a Specific Reviewer If you have multiple editors (or authors) working on the same document, and each of them is adding comments, you may want to view only the comments made by a subset of those editors. This can be easily done, but the steps you follow depend on the version of Word you are using. Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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