Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Turning Off Comment Color when Printing.

Turning Off Comment Color when Printing

by Allen Wyatt
(last updated June 28, 2014)

Penny has a document that has some comments within it; on some pages there are quite a few comments. She also has a color printer, so when she prints the document, the comments are printed in color. She would rather that the comments did not print in color, as printing them in color is rather expensive. Penny wonders if there is a way to turn off the color of the comments when they are printed.

The approach you take depends on whether there are other color items in your document that you do want printed. If there are not, then the best solution is to look to the printer itself for the answer. Most modern printers have some way to turn the color off, meaning that the document is printed in gray scale instead of color. There may be a control on the printer itself or you can click Properties to the right of the printer name in the Print dialog box to find a control there.

If you can't find such a setting for your printer, then you can instruct Word to try printing in black and white. Follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Select the Compatibility tab. (See Figure 1.)
  3. Figure 1. The Compatibility tab of the Options dialog box.

  4. Make sure the Print Colors as Black on Noncolor Printers option is selected. (You'll need to scroll down in the list of options to find this one.)
  5. Click on OK.

Another approach is to try changing the actual color used in the comments. This may take some experimenting, as the results will depend on your printer and its capabilities. Follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Select the Track Changes tab. (See Figure 2.)
  3. Figure 2. The Track Changes tab of the Options dialog box.

  4. Use the Comments Color drop-down list to choose White.
  5. Click OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7299) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Turning Off Comment Color when Printing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Invisible Macros

When configuring Word, you may want to add macros to either menus or toolbars. If you can't find your macros while doing the ...

Discover More

Limiting Choices in a Cell

Want to limit what a person can enter into a particular cell? You can use Excel's data validation feature to help enforce ...

Discover More

Use Filenames that Sort Properly

When storing your Excel workbook, you need to specify a file name to be used for the workbook. Take a moment to consider how ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas you ...

Discover More

Using Multiple References to a Single Comment

Find yourself repeating the same comment over and over? Here's a couple of ways you can save some typing by simply referring ...

Discover More

Printing Comments from a Macro

Need to print the comments you've added to a document? You can do it manually or you can have your macro do the printing. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing