Changing the Language of Comment Boxes

by Allen Wyatt
(last updated February 10, 2017)

7

Mary Anne edits academic texts. She is Canadian, as are most of her clients. She therefore sets all documents in Canadian English. However, she discovered that in Track Changes comment boxes are still in U.S. English. Mary Anne wonders how she can change the comment boxes to Canadian English.

The solution to this question is rooted in the way in which Word uses styles. All the text that Word creates is formatted through the use of styles. The text in comment boxes is no exception. You can modify the appropriate styles related to comments by following these general steps:

  1. Display either the Styles dialog box or the Styles and Formatting pane, depending on your version of Word. (How you do this has been covered many times in other issues of WordTips.)
  2. Use the controls in the dialog box or the pane to display all the styles used by Word.
  3. Use the controls to modify the three styles used for comments: Comment Text, Comment Reference, and Comment Subject. You can set the language used for each of these.
  4. Close the Styles dialog box or the Styles and Formatting pane.

That's it. Change the styles, and Word changes how it treats the text formatted with those styles. You'll particularly want to pay attention to the Comment Text style; it is this style that is used for the text shown within comment boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7248) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Text Boxes to Charts

Need to add a text box to your charting masterpiece? There are a couple of ways you can do so.

Discover More

Different AutoText Entries in Header and Footer

With lots of AutoText entries defined in your system, you may wonder why you can't see all of the ones you need when ...

Discover More

Combining Documents

Need to combine quite a few text documents? A macro may be the easiest way to stuff them all into a single Word document.

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Getting Rid of "Comment" in Comments

When you add a comment to a document, Word presents that comment in a very specific way. If you want to change the way in ...

Discover More

Jumping To a Comment

Got a document with lots of comments in it? You can navigate from comment to comment with ease by using the Go To tab of ...

Discover More

Converting Paragraphs to Comments

Want to pull text from a bunch of paragraphs and stuff that text into comments? It's easy to do using the macro presented ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

2018-04-03 04:16:59

Mary

Thanks, but it would be helpful if you provided a link instead of just saying this topic "has been covered many times in other issues of WordTips." I'm struggling to find one of those instances.


2018-03-03 19:55:00

Karolyn at DocEditing dot com

Thank you very much. Although, It took awhile to figure out how to actually follow this advice, because the steps are not laid out and you assume that everyone reading this knows where to find the Styles pane, and how to edit the language for Style. I had no idea. I simply kept looking lol. But at least I knew what to look for, because of your post. Hit me up you ever need editing.
Thanks,
Karolyn H


2017-11-13 19:22:48

Eric Kwati

Thanks very much, Allen. I'm using Word 2016, and was always having my comments default to Canadian French. I followed your directions but could not find a Comment Subject control. That said, I modified the other two, and my comments are now in English US. Thanks!


2017-03-12 16:06:53

pleasureyourselfassikkowill

You think every body is an advanced user. Your "algorithm" does not help in ordinary user. Coud you explain go to ...
then click on .... switch the menu to... select english (...) ....etc. That way you can help a greater audientience. Your current guide was of no help to me.


2017-01-28 12:36:48

Jeff

This is no help. There is not a "styles" or "styles and formatting" pane as far as I can tell, and you don't provide a link to the previous document you mention where this is covered.


2016-03-10 15:04:38

k

Did not work. Mac Word 2011. Language does not change by making those changes suggested.


2015-09-19 10:04:53

ewa stern

It would be great if you put a link to: (How you do this has been covered many times in other issues of WordTips.) because if you do not follow these articles from the beginning you might have no idea where to find it.
And how does one change the language? I do not ee in Styles dialog box an option for language


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.