Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Pasting a Comment into Your Document.

Pasting a Comment into Your Document

by Allen Wyatt
(last updated November 18, 2013)

Word includes a powerful tool that allows you to add comments to your document. Since comments are designed for reviewers' annotations while developing a document, it is handy to know how to paste the text of a comment into your main document. This is done using editing techniques you are already familiar with. Follow these steps if you are using Word 97 or Word 2000:

  1. Make sure you can view your comments by selecting Comments from the View menu.
  2. Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
  3. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
  4. Position the insertion point at the place in your main document where you want the comment inserted.
  5. Press Ctrl+V to paste the text into the document.

In Word 2002 and Word 2003 comments are handled a bit differently, so you must use a slightly different set of steps:

  1. Make sure that the Reviewing Pane is visible at the bottom of your screen, or that the comment balloons are visible at the right side of your document.
  2. Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
  3. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
  4. Position the insertion point at the place in your main document where you want the comment inserted.
  5. Press Ctrl+V to paste the text into the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1384) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Pasting a Comment into Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Toolbar Location

Toolbars don't need to be tethered to the top of your program window. Although they are right at home there, you may want ...

Discover More

Adjusting the Angle of Axis Labels

When creating a chart, your axis labels may be wider than desired. One way to deal with them is to change the angle at which ...

Discover More

Easy Value Hiding

Want a quick and easy way to hid the information in a cell? You can do it with a simple three-character custom format.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Pop-up Comments

Want to see what a comment says just by moving the mouse? Here's how.

Discover More

Comments Use Tiny Font when Printed

When you print out your documents, do any comments in the document appear very tiny on the printout? It could be because of ...

Discover More

Viewing Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may wonder ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.