Pasting a Comment into Your Document

Word includes a powerful tool that allows you to add comments to your document. Since comments are designed for reviewers' annotations while developing a document, it is handy to know how to paste the text of a comment into your main document. This is done using editing techniques you are already familiar with. Follow these steps if you are using Word 97 or Word 2000:

1. Make sure you can view your comments by selecting Comments from the View menu.
2. Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
3. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
4. Position the insertion point at the place in your main document where you want the comment inserted.
5. Press Ctrl+V to paste the text into the document.

In Word 2002 and Word 2003 comments are handled a bit differently, so you must use a slightly different set of steps:

1. Make sure that the Reviewing Pane is visible at the bottom of your screen, or that the comment balloons are visible at the right side of your document.
2. Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
3. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
4. Position the insertion point at the place in your main document where you want the comment inserted.
5. Press Ctrl+V to paste the text into the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1384) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Pasting a Comment into Your Document.