Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying, Moving, and Deleting Notes and Comments.

Copying, Moving, and Deleting Comments

Written by Allen Wyatt (last updated December 10, 2022)
This tip applies to Word 97, 2000, 2002, and 2003

If you previously inserted comments into your document, using Word's Comment feature, and you want to duplicate one of them, you can use techniques you already know for copying regular text. To copy a comment, follow these steps:

Highlight the comment mark in your document.
Press Ctrl+C. The comment mark and the associated comment are copied to the Clipboard.
Position the insertion point at the location where you want to copy the comment.
Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is added to your document.

If you want to move a comment to another location in your document (or even to another document), you can use techniques you already know for moving regular text. To move a comment, follow these steps:

Highlight the comment mark for the comment you want to move.
Press Ctrl+X. The comment mark and the associated comment are removed from your document and copied to the Clipboard.
Position the insertion point at the location where you want the comment moved.
Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is again added to the document.

To remove a comment from your document, follow these steps:

Highlight the comment mark in your document.
Press either Del or Ctrl+X.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1181) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying, Moving, and Deleting Notes and Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Understanding the Gutter Margin

Most everyone knows that Word allows you to set top, bottom, left, and right margins for your document. There is another ...

Discover More

Adding Automatic Lines

Want an easy way to add lines in your document? You can do it by making sure Word is using one of its AutoFormat features.

Discover More

Formatting Issues with Indexing Levels

When you insert an index in a document, Word automatically takes care of formatting that index. What if the index levels ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (menu)

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas ...

Discover More

Using Multiple References to a Single Comment

Find yourself repeating the same comment over and over? Here's a couple of ways you can save some typing by simply ...

Discover More

Comments Use Tiny Font when Printed

When you print out your documents, do any comments in the document appear very tiny on the printout? It could be because ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is six more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.