Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying, Moving, and Deleting Comments.

Copying, Moving, and Deleting Comments

by Allen Wyatt
(last updated March 15, 2017)

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If you previously inserted comments into your document, using Word's Comment feature, and you want to duplicate one of them, you can use techniques you already know for copying regular text. To copy a comment, follow these steps:

  1. Highlight the comment mark in your document.
  2. Press Ctrl+C. The comment mark and the associated comment are copied to the Clipboard.
  3. Position the insertion point at the location where you want to copy the comment.
  4. Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is added to your document.

If you want to move a comment to another location in your document (or even to another document), you can use techniques you already know for moving regular text. To move a comment, follow these steps:

  1. Highlight the comment mark for the comment you want to move.
  2. Press Ctrl+X. The comment mark and the associated comment are removed from your document and copied to the Clipboard.
  3. Position the insertion point at the location where you want the comment moved.
  4. Press Ctrl+V. The comment mark is inserted in your document, and the associated comment is again added to the document.

To remove a comment from your document, follow these steps:

  1. Highlight the comment mark in your document.
  2. Press either Del or Ctrl+X.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1181) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying, Moving, and Deleting Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 7?

2019-09-26 11:37:14

Hanna

What if I don't want to move the comment and the marked text? What if I just want to re position the comment? Same comment, applied to the same text, the text stays in place, but the comment moves up or down in the order of the comments.


2018-07-30 07:55:16

Cameron

So how do you 'highlight the comment mark'?


2015-06-17 04:33:53

Steve

I am searching for a solution and this is NOT it!!
I need to be able to get something before a comment place as the first character in a document. The 'comment mark' is not surrounding anything and is therefore zero length.
It is just ().
I need to be able to get text before it, but nothing will push it down the page and I cannot cut it out.


2014-05-29 17:24:33

Rob

I thought it was impossible to move an existing comment until I read this. I had no idea there was such a thing as a "comment mark" that could be moved. It took me a minute to figure out that you cannot see comment marks if you view comments in balloons. you have to change options to "never" use balloons in order to see them. THEN you can move a comment.


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