Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Comments in Headers and Footers.

Comments in Headers and Footers

by Allen Wyatt
(last updated September 18, 2010)

2

Chip noticed that when he is working in either the header or footer of a document, the Comment tool on the Reviewing toolbar is not available. He wonders if there is a way to insert a comment in either the header or footer.

As far as we've been able to determine, Word doesn't allow you to insert comments in headers or footers. We haven't seen a good explanation for why this is; perhaps it is because headers and footers are designed to be repeated over and over on each printed page, and Microsoft felt there would be no need to repeat a comment over and over.

A simple workaround is to use a text box to simulate a comment. A text box can be created within the header or footer, and it can contain the same sort of text that you might have placed within a comment. Unlike the comment, Word has no problem repeating the text box every time it prints the header or footer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9252) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Comments in Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 1?

2018-05-15 04:42:41

Ken Endacott

Linda, the following macro will do what you want. Note that blank lines count as a word as well as non alphabetic characters by themselves. To filter them out would require some extra coding.

Sub CountWordsInComments()
Dim wCount As Long
Dim cmt As Comment
wCount = 0
For Each cmt In ActiveDocument.Comments
wCount = wCount + cmt.Range.Words.Count
Next cmt
MsgBox wCount & " words in " & ActiveDocument.Comments.Count & " comments"
End Sub


2018-05-11 16:51:16

Linda

Allen, is there any way to count the words in Comments? Please say you'll develop a macro to do this! Copyeditors need it and would thank you tremendously.


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