Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Comments in Headers and Footers.

Comments in Headers and Footers

by Allen Wyatt
(last updated March 27, 2021)

Chip noticed that when he is working in either the header or footer of a document, the Comment tool on the Reviewing toolbar is not available. He wonders if there is a way to insert a comment in either the header or footer.

As far as we've been able to determine, Word doesn't allow you to insert comments in headers or footers. We haven't seen a good explanation for why this is; perhaps it is because headers and footers are designed to be repeated over and over on each printed page, and Microsoft felt there would be no need to repeat a comment over and over.

A simple workaround is to use a text box to simulate a comment. A text box can be created within the header or footer, and it can contain the same sort of text that you might have placed within a comment. Unlike the comment, Word has no problem repeating the text box every time it prints the header or footer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9252) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Comments in Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ensuring Consistent References with AutoText

You'll often need to make sure that references within a document are consistent with each other. In this tip you discover ...

Discover More

Changing Months in a Workbook

When you copy a worksheet and then need to make changes to information in that worksheet (such as changing month names), ...

Discover More

Blank Lines Before Tables

Adding a blank line before your table is easy, but Word's behavior as you attempt to make the insert can depend on where ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas ...

Discover More

Viewing Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may ...

Discover More

Formatting Comments

Need to change the appearance of the text in your comments? It's easy to do using techniques you are already familiar with.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.