Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Double-Spacing Your Document.

Double-Spacing Your Document

by Allen Wyatt
(last updated February 10, 2018)

If you are writing for a living, you already know that many publishers require a printed copy of your manuscript to be submitted double-spaced. This allows them to manually edit the manuscript prior to typesetting. (Yes, there are still some publishers who do not edit manuscripts on-line. Sad, but true.) As you are writing, you probably will want to keep your manuscript single-spaced so you can see more of it on the screen at a time. When you are ready to print, there is a quick way to double-space your document:

  1. Save your document.
  2. Press Ctrl+A or choose Select All from the Edit menu.
  3. Choose Paragraph from the Format menu. Word displays the Paragraph dialog box. Notice that none of the fields are filled in. This is because you have selected the entire document, and no single paragraph setting applies to the entire document. (See Figure 1.)
  4. Figure 1. The Paragraph dialog box.

  5. Choose Double in the Line Spacing box.
  6. Click on OK.
  7. Print your document.
  8. Close your document without saving.

This last step is important. If you save your document before exiting, then the double spacing will be permanently saved with the document, as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1032) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Double-Spacing Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pulling Headers and Footers from Other Files

You may have some standard headers and footers you want to make available in your document templates. This tip describes ...

Discover More

Hanging Indents in Wrapped Text

If you use hanging indents for some of your paragraphs, you may wonder why they don't look right when they wrap on the ...

Discover More

Deleting a File in a Macro

Macros give you a great deal of control over creating, finding, renaming, and deleting files. This tip focuses on this ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Unwanted Cover Pages with Print Jobs

When you print a document, do you get more than you bargained for? If you get extra pages printed either before or within ...

Discover More

Unwanted Lines on Printout

Do you have strange lines appearing at the corners of your printout? There are a number of reasons this could be ...

Discover More

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.