Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Double-Spacing Your Document.

Double-Spacing Your Document

by Allen Wyatt
(last updated June 8, 2013)

If you are writing for a living, you already know that many publishers require a printed copy of your manuscript to be submitted double-spaced. This allows them to manually edit the manuscript prior to typesetting. (Yes, there are still some publishers who do not edit manuscripts on-line. Sad, but true.) As you are writing, you probably will want to keep your manuscript single-spaced so you can see more of it on the screen at a time. When you are ready to print, there is a quick way to double-space your document:

  1. Save your document.
  2. Press Ctrl+A or choose Select All from the Edit menu.
  3. Choose Paragraph from the Format menu. Word displays the Paragraph dialog box. Notice that none of the fields are filled in. This is because you have selected the entire document, and no single paragraph setting applies to the entire document. (See Figure 1.)
  4. Figure 1. The Paragraph dialog box.

  5. Choose Double in the Line Spacing box.
  6. Click on OK.
  7. Print your document.
  8. Close your document without saving.

This last step is important. If you save your document before exiting, then the double spacing will be permanently saved with the document, as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1032) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Double-Spacing Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Subject in Your Document

One of the properties you can specify for a document is a subject. You can then use a field code to insert this subject, ...

Discover More

Automatic AutoCorrect Exceptions for Beginning Sentences

When automatically capitalizing the beginning of sentences, Word relies on how you historically have done your typing. This ...

Discover More

Adding Quoted Words to an Index

It is not unusual to need to convert one notation in a document into another entirely different notation. For instance, you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Scaling Your Output

One of the lesser-known features of Word is that it allows you to create a document for one page size and scale the output to ...

Discover More

Collating Copies

If you are printing more than one copy of a multi-page document, it would be great if Word could print them in complete sets ...

Discover More

Adding One More Line

It always seems to happen—you print a document and then discover that you should have included one more line of text at ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.