Removing Comment Brackets for Printing

by Allen Wyatt
(last updated October 29, 2016)

Subscriber Jim Carroll, a Word 2002 user, recently described a process he uses for adding comments to a document and then removing them for printing. He uses the "balloon" feature, which displays comments as balloon text at the right side of a document. Prior to printing, he turns the balloons off (Tools | Options | Track Changes tab), but small red brackets appear around the commented text within the document. He wondered how to get rid of the red brackets.

To understand the answer to this question, you must understand the purpose of comment balloons in Word and how they are controlled. Balloons are simply an alternative way to display comments. Some people like balloons, and others don't. You can turn the balloons on and off at will, as described earlier in this tip. Whether the balloons are displayed or not, the comment markers--the small red brackets--are always displayed.

To turn off the comment markers so you can print a "clean" copy of your document, you should follow these steps:

  1. Make sure the Reviewing toolbar is displayed.
  2. Using the Display for Review drop-down list at the left side of the toolbar, choose Final. The comments no longer appear in the displayed document.
  3. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)
  4. Figure 1. The Print dialog box.

  5. Using the Print What drop-down list, make sure Document (not Document Showing Markup) is selected.
  6. Click on OK. Your document is printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1903) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Text Block

Word has an interesting way of allowing you to select a rectangular block of text, without reference to what may be within ...

Discover More

Pulling All Fridays

It can be handy to know when specific weekdays occur within a range of dates. Figuring out this information, using formulas, ...

Discover More

Saving All Open Workbooks

Wouldn't it be nice to have a single command that would save each of you open workbooks, all at once? It's easy to do with ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Canceling Printing

Need to stop the printing of a long document? Here's how to stop Word, along with why stopping Word may not be the only thing ...

Discover More

Printing a File List

It is often helpful to have a list of all the documents in a given directory or folder. Word doesn't have a built-in way to ...

Discover More

Documents Printing Out of Order

When printing documents under the control of a macro, you may notice that the documents print out of order for some reason. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share