Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing without Headings.

Printing without Headings

by Allen Wyatt
(last updated May 7, 2016)

Lyle uses Word to create essays by putting together an outline and then developing the body of the essay based on the outline. When he is finished with the essay, the outline is important to him, but he does not consider it a part of the essay. He is wondering how he can print the essay without the outline, which consists of the various headings in the document.

There are a couple of ways that you can print your essay without the headings. One way is to simply delete the headings on the copy you want to print. This is relatively easy for a short document with few headings, and only mildly more complicated if you have a longer document with many headings. (In which case you can use Find and Replace to delete the headings.) When through printing, simply close the document without saving, and your on-disk version (the last one you saved) still has the headings in place.

Another option is to format the headings so that they are white. White text printed on white paper means that they will be invisible on the printed page, but there will still be vertical space left in the document to indicate where the headings really are.

The best solution, by far, is to use the Hidden attribute for your headings. Just select the headings (or display the style definition for your headings) and choose Font from the Format menu. Word displays the Font dialog box and you can select the Hidden check box. When you close the dialog box, the attribute is applied to the headings.

With the Hidden attribute set, there are two ways you can instruct Word to treat the text: You can control whether hidden text is displayed on-screen, and you can control whether it is printed. These settings are separate from each other, and in this case you probably want the headings to be visible on-screen, but invisible when printing. Follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Display the View tab. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Make sure that either the Hidden check box or the All check box is selected. Either of these settings will make sure the hidden text appears on-screen.
  5. Display the Print tab. (See Figure 2.)
  6. Figure 2. The Print tab of the Options dialog box.

  7. Make sure the Hidden Text check box is cleared. This setting controls whether hidden text is printed or not.
  8. Click OK to close the Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (295) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing without Headings.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Indent and Justify Command

WordPerfect users are familiar with the F4 command, which indents and justifies a paragraph. Word does not have an equivalent ...

Discover More

Sorting a Text Selection

Word gives you the option to sort selected groups of text. You can do text, date or number sorts on whole paragraphs or ...

Discover More

Copying Conditional Formatting

Conditional formatting is a great feature in Excel. Here's how you can copy conditional formats from one cell to another in a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Problem Printing Quotation Marks

If you go to print a document and find out that your quotation marks aren't printing properly, there could be a number of ...

Discover More

Specifying a Paper Tray in a Macro

You may want to use a macro to process and then print your document. Part of that printing may involve specifying which of ...

Discover More

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being printed. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight less than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.