Notification when Caps Lock is Active

by Allen Wyatt
(last updated October 21, 2017)

Debbie asked if there was a way to change the background color of the screen whenever the Caps Lock key is on. She periodically hits the key without realizing it, and would like some sort of notification.

There is no way to tie the Caps Lock key to a background color that we've been able to locate. For most people this wouldn't really help that much, since looking at the screen to notice the background color would also allow the user to notice when typing was being done in ALL CAPS. Most people want some sort of audible notification of when the key has been activated. Some folks use some sort of third-party program like FirstCap, available free at http://www.falsinsoft.cjb.net.

You don't have to rely on a third-party program, however. You can use the accessibility features of Windows to audibly notify you when you've pressed the Caps Lock key. Follow these steps:

  1. Display the Control Panel.
  2. Double-click the Accessibility Options applet. The Accessibility Options dialog box opens.
  3. Make sure the Keyboard tab is displayed. (See Figure 1.)
  4. Figure 1. The Keyboard tab of the Accessibility Options dialog box.

  5. Choose the Use ToggleKeys check box.
  6. Display the General tab. (See Figure 2.)
  7. Figure 2. The General tab of the Accessibility Options dialog box.

  8. Make sure the Turn Off Accessibility Features After Idle check box is not selected.
  9. Click OK.
  10. Close the Control Panel.

The ToggleKeys feature, when turned on, will beep whenever the Caps Lock, Num Lock, or Scroll Lock keys are pressed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (336) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving Common Formulas

It is not uncommon to reuse formulas in a variety of workbooks. If you develop some "gotta keep" formulas, here are some ...

Discover More

Inserting the Total Number of Characters in Your Document

One of the things that Word keeps track of regarding your document is the number of characters it contains. Using the ...

Discover More

Saving Excel Configuration Settings

Excel lets you change lots of settings that affect the configuration of your system. At some point you may want to save ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Disabling the Caps Lock Key

A few tips and tricks for working around the dratted Caps Lock button.

Discover More

A Shortcut for Switching Focus

Word provides keyboard shortcuts for lots of things, but it doesn't provide one for switching to the desktop and back to ...

Discover More

Changing Dialog Box Pull-Down List Item Order

When selecting options within menus, Word frequently displays additional options in dialog boxes. While customizing the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.