Organizing AutoText Entries

by Allen Wyatt
(last updated April 29, 2017)

The AutoText feature has been available in Word for quite some time. Beginning with Word 2000, if you choose AutoText from the Insert menu, you can see a series of submenu choices that appear to categorize all the AutoText entries available to you. At first glance, these categories may seem a bit strange, and you might wonder how you can add your own categories.

Word comes with some built-in categories that are designed for the built-in AutoText entries in Word. If you want to create your own categories, simply make sure that the text you add as an AutoText entry is formatted with a style that matches the name of the category you want. Sound confusing? Perhaps an example will help.

Let's suppose you have some text that is formatted with a paragraph style called "My Paragraph." If you create an AutoText entry from that text, it will end up listed in a category called My Paragraph. Likewise, an AutoText entry originally formatted with the Header style would end up in a category called Header.

The upshot of this is that if you don't use styles, you can't organize your AutoText entries into categories. This is because the default style (Normal) is typically used as a starting point for most people doing explicit formatting. When you add the text as an AutoText entry, you guessed it—it goes into a category called Normal.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (485) applies to Microsoft Word 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Errors When Subtracting

When you subtract two numbers from each other, you have a certain expectation of what Excel should deliver. What if you ...

Discover More

Vertical Lines in Word

Lines can help to organize the data on a page or make certain points clearer. Word provides several different ways you ...

Discover More

Creating Folders

Folders are an organizational tool that allow you to easily store like items in Drive. This tip examines how easy it is ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Store Common Addresses in AutoText Entries

Do you write letters to lots of different people? One good place to keep those addresses is in AutoText entries. They are ...

Discover More

Changing Fonts for AutoText Entries

If you use AutoText entries a lot, you may wonder if you can change the formatting stored with your existing entries. The ...

Discover More

Restoring or Recreating AutoText Entries

When you first install Word, it includes a number of pre-defined AutoText entries. If you delete any of these entries ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.