by Allen Wyatt
(last updated October 4, 2019)
David wondered if there is a way that a small group of workers can share the same set of AutoText entries, without each of them needing to set up their own entries.
AutoText entries are stored in templates. Even if you don't specify a particular template to be the recipient of a new AutoText entry, it is still stored in a template—the Normal.dot template.
If you want to share AutoText entries, the key is to get the entries out of the Normal.dot template and into a different template that you can all share. Suppose, for a moment, that you store the AutoText entries in a template called Group.dot. This template could be stored in a mutually accessible network folder, and then referenced by a shortcut in each user's Startup folder. (That's the Word Startup folder, which is identified by choosing Tools | Options | File Locations and looking at the Startup entry.)
In order to put AutoText entries into the shared Group.dot template, you can either create them from scratch and specify that they be placed there, or you can use the Organizer to transfer the AutoText entries from one template (such as Normal.dot) to another (such as the shared template).
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (345) applies to Microsoft Word 97, 2000, 2002, and 2003.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Editing AutoText entries, and particularly deleting them, can be cumbersome if you have a lot of changes to make. There ...Discover More
In some instances, Word may actually refuse to save any of your AutoText entries in the Normal.dot template. There are a ...Discover More
Once you've created an AutoText entry, you may believe that it is "set in stone" and cannot be changed. Not so! You can ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.