Deleting Multiple AutoText Entries

by Allen Wyatt
(last updated February 11, 2012)

Jussara needs a way to delete a number of different AutoText entries. She wonders if there is a way to easily delete multiple entries all at once.

This can be done rather easily using the Organizer. Follow these steps:

  1. Choose Templates and Add-Ins from the Tools menu. Word displays the Templates and Add-ins dialog box.
  2. Click the Organizer button. Word displays the Organizer tool.
  3. Make sure the AutoText tab is displayed. (See Figure 1.) Note that the right side of the Organizer should contain information for the Normal.dot file. If it does, skip to step 7. If it does not, or if your AutoText entries are in a different template than Normal.dot, continue with the next step.
  4. Figure 1. The AutoText tab of the Organizer.

  5. Click the Close File button under the right side of the Organizer. This closes the information for the template.
  6. Click Open File. Word displays a standard Open dialog box.
  7. Use the controls in the dialog box to navigate to and open the template that contains your AutoText entries.
  8. In the list of AutoText entries on the right side of the Organizer, click the first entry you want to delete.
  9. Hold down the Ctrl key as you click on other AutoText entries you want deleted.
  10. When you have selected all the entries you want to delete, click the Delete button.
  11. You may be asked if you are sure you want to delete the entries; answer Yes.
  12. Close the Organizer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11273) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Named Formulas Across Workbooks

You can use the naming capabilities of Excel to name both ranges and formulas. Accessing that named information in a workbook ...

Discover More

Files Opening Slowly If Many Files Exist

Managing large numbers of documents in Word can lead to some interesting challenges. One potential challenge is that your ...

Discover More

Understanding Ascending and Descending Sorts

When you sort information, Excel follows a set pattern of how your data is organized. This tip illuminates the burning ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Creating an AutoText Reference List

Need a fast, easy way to come up with a list of all the AutoText entries that you've defined? This tip presents two ways to ...

Discover More

AutoText Behaving Erratically

The AutoText feature of Word is a great tool for adding common text or phrases with a minimum of fuss. What do you do if the ...

Discover More

Backing Up Your AutoText Entries

Got a bunch of AutoText entries defined for your system? You'll undoubtedly want to back them up at some time. Here's how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing