Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sorting a Text Selection.
by Allen Wyatt
(last updated May 7, 2016)
As you use Word, there will be numerous times when you need to rearrange a list of items. Word provides a sorting tool that makes rearranging lists easy. To sort a selection of text, follow these steps:
Figure 1. The Sort Text dialog box.
The Sorting function in Word is rather basic. If you need to do more advanced sorting consider copying your data into Excel or pasting an Excel spreadsheet object into your Word document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1098) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sorting a Text Selection.
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Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.