Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sorting a Text Selection.

Sorting a Text Selection

by Allen Wyatt
(last updated May 3, 2021)

1

As you use Word, there will be numerous times when you need to rearrange a list of items. Word provides a sorting tool that makes rearranging lists easy. To sort a selection of text, follow these steps:

  1. Select the text containing the list to be sorted. Make sure only the list is selected.
  2. Choose the Sort option from the Table menu. Word displays the Sort Text dialog box. (See Figure 1.)
  3. Figure 1. The Sort Text dialog box.

  4. In the Sort Type drop-down list, select the type of sorting you want Word to perform. For instance, if the first information in your text list represents a date, you would choose Date as the Sort Type.
  5. Using the radio buttons, indicate whether the sort should be Ascending or Descending.
  6. Click on OK.

The Sorting function in Word is rather basic. If you need to do more advanced sorting consider copying your data into Excel or pasting an Excel spreadsheet object into your Word document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1098) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sorting a Text Selection.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Accurate Font Sizes

Need to use some bizarre font size in your worksheet? Not a problem, provided it is a full or half point size.

Discover More

Formatting Axis Patterns

Create a chart in Excel and you can then modify it almost any way you desire. One modification is to adjust the color or ...

Discover More

Adding Sidebars

When designing your document, you may want to use sidebars like you see in magazines and some books. This tip explains ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Sorting Tabular Tables

Some people like to format simple tables using tabs instead of using Word's table editor. When it comes time to sort such ...

Discover More

Odd Sorting

Word is great at sorting simple information in tables and paragraphs. If you have more complex information (such as ...

Discover More

Sorting Single-Column Addresses

Got a document that contains a bunch of addresses? If you want to sort the addresses, then you are in for a surprise ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 1?

2020-06-27 17:24:01

Gerard Colby

How do I correct footnote numbering that is out of sequence, ,i.e., footnoting, after deletions and editing and insertions, is suddenly out of sequence and won't let me correct it, always inserting the wrong footnotes from an earlier edition. I want the footnote numbers to be sequential in the new edition.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.