Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sorting a Text Selection.
Written by Allen Wyatt (last updated May 3, 2021)
This tip applies to Word 97, 2000, 2002, and 2003
As you use Word, there will be numerous times when you need to rearrange a list of items. Word provides a sorting tool that makes rearranging lists easy. To sort a selection of text, follow these steps:
Figure 1. The Sort Text dialog box.
The Sorting function in Word is rather basic. If you need to do more advanced sorting consider copying your data into Excel or pasting an Excel spreadsheet object into your Word document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1098) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sorting a Text Selection.
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Want a quick way to rearrange entire paragraphs of your document? You can easily do it by using the technique described here.
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2020-06-27 17:24:01
How do I correct footnote numbering that is out of sequence, ,i.e., footnoting, after deletions and editing and insertions, is suddenly out of sequence and won't let me correct it, always inserting the wrong footnotes from an earlier edition. I want the footnote numbers to be sequential in the new edition.
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Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here:
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