Written by Allen Wyatt (last updated July 2, 2022)
This tip applies to Word 97, 2000, 2002, and 2003
Robert notes that Word allows him to locate and highlight all the instances of an item that he enters in the Find dialog box. He wonders if, from that point, there is some way he can select all the highlighted instances so that he can copy and paste them into a new document.
Copying individual items that are found is easy?all you need to do is have the source and target documents open, find what you want in the source document, copy it to the Clipboard, and then paste it into the target document. Copying a bunch of found items at once is a bit trickier, however. Here's how to do it:
Figure 1. The Find tab of the Find and Replace dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3850) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Found Items to a New Document.
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2023-01-25 13:54:54
Sarah
Thank you so much for this excellent tip—I have relied on it for a few months now for a project I am working on! For some reason, however, all of a sudden, whenever I paste the selections to a new document, it only pastes one letter per line. I have checked my columns and paragraph settings and am pasting using the "keep text only" feature, but I still can't get it to work. Do you have any suggestions?
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