Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Found Items to a New Document.
Robert notes that Word allows him to locate and highlight all the instances of an item that he enters in the Find dialog box. He wonders if, from that point, there is some way he can select all the highlighted instances so that he can copy and paste them into a new document.
Copying individual items that are found is easy?all you need to do is have the source and target documents open, find what you want in the source document, copy it to the Clipboard, and then paste it into the target document. Copying a bunch of found items at once is a bit trickier, however. Here's how to do it:
Figure 1. The Find tab of the Find and Replace dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3850) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Found Items to a New Document.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
The Find and Replace capabilities of Word are quite powerful. One type of replacing may not seem possible at ...
Discover MoreFind and Replace can work great, but not necessarily for text within text boxes. This tip discusses all the ins and outs ...
Discover MoreNeed to get rid of all the comments in your document? You can do so by using the regular Find and Replace feature of Word.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2015-04-11 18:37:18
Mike
I'm having the same problem as Robert (comment on 03 Feb 2013). I'm working on Mac 2011 v 14.4.8
When I find all, the select, copy and paste the selection, Word pastes the clipboard contents out of order: "1, 2, 3, 4, 5, 6, 7" pastes as "7, 2, 3, 4, 5, 6, 1"
Any help?
Thanks!
2013-02-03 12:32:30
I am having a strange problem with the 'copy all' after highlighting from the FIND dialogue in Word 2007. Here is what I am doing:
--I have dis-contiguous highlighted items in Word document.
--In find box, I click 'Highlighted' under 'format'.
--I click 'Find in'/'Main document' and the number of highlighted items appears in FIND box and items are selected in document
--I close find box, go to document and key 'ctrl-c' to get contents on clipboard.
--I go to new document and paste the clipboard, and everything that was highlighted in the first doc is there... BUT... IN REVERSE ORDER!
I have tried changing search parameters (search UP, DOWN, ALL) and cursor position in doc before I do the highlight search, but nothing changes - the pasted version is still reversed.
Any suggestions???
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments