Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Found Items to a New Document.
Robert notes that Word allows him to locate and highlight all the instances of an item that he enters in the Find dialog box. He wonders if, from that point, there is some way he can select all the highlighted instances so that he can copy and paste them into a new document.
Copying individual items that are found is easy?all you need to do is have the source and target documents open, find what you want in the source document, copy it to the Clipboard, and then paste it into the target document. Copying a bunch of found items at once is a bit trickier, however. Here's how to do it:
Figure 1. The Find tab of the Find and Replace dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3850) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Found Items to a New Document.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Need to search for information in a table? Word allows you to easily limit your search to an entire column or row, as ...
Discover MoreMacros are created for all sorts of purposes in creating, editing, and processing documents. You might want to use a ...
Discover MoreNeed to search for text that has different formatting within the search term? Word can't handle something this complex, ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2015-04-11 18:37:18
Mike
I'm having the same problem as Robert (comment on 03 Feb 2013). I'm working on Mac 2011 v 14.4.8
When I find all, the select, copy and paste the selection, Word pastes the clipboard contents out of order: "1, 2, 3, 4, 5, 6, 7" pastes as "7, 2, 3, 4, 5, 6, 1"
Any help?
Thanks!
2013-02-03 12:32:30
I am having a strange problem with the 'copy all' after highlighting from the FIND dialogue in Word 2007. Here is what I am doing:
--I have dis-contiguous highlighted items in Word document.
--In find box, I click 'Highlighted' under 'format'.
--I click 'Find in'/'Main document' and the number of highlighted items appears in FIND box and items are selected in document
--I close find box, go to document and key 'ctrl-c' to get contents on clipboard.
--I go to new document and paste the clipboard, and everything that was highlighted in the first doc is there... BUT... IN REVERSE ORDER!
I have tried changing search parameters (search UP, DOWN, ALL) and cursor position in doc before I do the highlight search, but nothing changes - the pasted version is still reversed.
Any suggestions???
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments