Adding a Macro to a Toolbar

by Allen Wyatt
(last updated September 25, 2021)

Word is a very flexible program. You can configure it to work just about any way you can imagine. For instance, you can create a macro, and then add it to a toolbar. How you do this depends on which version of Word you are using.

If you are using a version of Word prior to Word 2007, then follow these steps:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Toolbars tab is selected. (See Figure 1.)
  3. Figure 1. The Toolbars tab of the Customize dialog box.

  4. In the list of toolbars, make sure there is a check mark beside the toolbar to which you want your macro added. The check mark ensures that the toolbar is displayed on the screen.
  5. Click on the Commands tab.
  6. In the list of Categories, choose the Macros entry. Your macros should then appear in the Commands list.
  7. In the Commands list, select the macro you want assigned to a toolbar.
  8. Using the mouse, drag the macro from the Commands list to the location on the toolbar where you want it to appear.
  9. When you drop the macro, it appears on the toolbar.
  10. To add more macros, repeat steps 6 through 8.
  11. Click on Close.

Word 2007 is different; it doesn't technically have toolbars like older versions of Word had. You can't make additions or changes to the ribbon, but you can add macros to the Quick Access toolbar. Follow these steps:

  1. Click the Office button and then click Word Options. Word displays the Word Options dialog box.
  2. At the left side of the dialog box, click the Customize option.
  3. Using the Choose Commands From drop-down list, choose Macros.
  4. In the list of available macros, select the one you want assigned to the Quick Access toolbar.
  5. Click the Add button. The command now appears at the right side of the dialog box.
  6. Click the OK button. The command now appears on the Quick Access toolbar.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1879) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Preventing Straggling Heads

Undoubtedly you will want to format your document so that headings stay with the paragraph that follows the heading. ...

Discover More

Mixing Column Formats On a Page

Want to switch the number of columns used for your text, in the middle of a page? You can do this very easily by ...

Discover More

Getting a Proper Total Page Count

Word allows you to insert dynamic page numbers within your document. With some page number formatting, though, it is ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Removing a Directory

Your macro, in the course of doing some processing, may create a directory that you later need to delete. Here's how to ...

Discover More

Detecting an Open Dialog Box

Macros can be used to perform all sorts of tasks within Word. Some tasks can even occur at whatever time interval you ...

Discover More

Setting the Right Indent of a Paragraph in a Macro

Need to format your document using a macro? You can easily set the right margin for an individual paragraph by using the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.