Merging with Two Data Sources

by Allen Wyatt
(last updated December 27, 2013)

Minh asked if there is a way to do a merge of two data sources with a single merge document? Word allows you to merge a single data source with a merge document, but he couldn't find a way to merge more than one data source.

The reason you can't find the option is that it doesn't exist. Word doesn't provide a facility for multiple data sources. You can, however, do two separate merges, changing the data source between the two passes. Provided that the merge fields are the same in both data sources, you would end up with two merged documents created from each pass. You could then combine the two documents together via a simple copy and paste.

If you are looking for a way to include different merge fields from each of the different data sources, there is no way to accomplish that—at least that we've been able to find.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3337) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting Multiple Cells by Mistake

Click on a cell and you expect the single cell to be selected. If you instead get a group of cells, it can be frustrating to ...

Discover More

Problems with Custom Views

If you get an error when you try to use one of your custom views, it could be due to the protection you have applied to the ...

Discover More

Changing the MAC Address for a Network Adapter

MAC addresses are used to uniquely identify devices on your network, such as a network adapter. Here's how you can modify the ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Checking Your Data File

When you get ready to merge a document with a data source, you'll want to make sure that everything is "as expected" before ...

Discover More

Printing Portions of Mail Merged Documents

When you use a data source to create a bunch of documents in a mail merge, you might not want to print all the documents ...

Discover More

Automatically Determining a Due Date

When you are doing a mail merge in Word, you may need to calculate a date sometime in the future. Word doesn't include an ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share