Using AutoText and AutoCorrect Effectively

Written by Allen Wyatt (last updated July 12, 2025)
This tip applies to Word 97, 2000, 2002, and 2003


Once you understand the difference between the way that AutoText and AutoCorrect work, you can use these tools to help you become more productive in your typing. It is helpful to keep in mind both the capabilities of the tools, along with what you want to accomplish. Doing so will help you pick the right tool for the desired outcome.

For instance, let's say that you work for the US Government, which is renowned for long agency and program names. You don't want to type in all these names, but you want Word to do it for you. Your first thought is to use AutoText. Let's say, however, that you have four different programs, all beginning with the text "Native American Housing." If you set up AutoText entries for each of these four program names, then AutoComplete won't kick into play until you get past the non-unique portion of the names. Thus, you end up doing more typing than you want to do.

In this situation it makes more sense to come up with some short word that you can easily remember. For instance, suppose one of the program names is "Native American Housing Assistance and Self-Determination Act." You could use a name such as "NAHA1" and then set up an AutoCorrect entry that would automatically expand this name to the full program name as you type. In other words, in this particular instance, AutoCorrect helps you to be more productive than AutoText would.

As a side note, you wouldn't want to use the formal acronym for the program as your shortened AutoCorrect word. Why? Because you might actually want to use the acronym (NAHASDA) in your documents, rather than having the acronym automatically expanded by AutoCorrect. The solution is to use the unique short name that indicates you do want the fuller (and much longer) program name used.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1621) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Denominator Depth Spacing in the Equation Editor

How to change the distance between a fraction bar and the baseline of the number below it.

Discover More

Defeating Automatic Date Parsing

Excel is continually trying to figure out what type of data is being stored in a cell. If it can interpret a value as a ...

Discover More

Complex Searches for Documents

When working with lots of documents, you may have need from time to time to discover which of those documents contain ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (menu)

Managing the AutoCorrect List

If you need to delete all the entries in your AutoCorrect list, the easiest way to do so is with a macro. This tip ...

Discover More

Editing AutoCorrect ACL Files

Information used with the AutoCorrect feature is stored in what is known as an ACL file. You normally edit this file by ...

Discover More

AutoCorrecting for Your Common Errors

AutoCorrect is a great way to correct your spelling, particularly if you misspell the same words over and over. Here's a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.