Replacing Text in a Macro

by Allen Wyatt
(last updated October 11, 2014)

If you are writing macros, you probably do a lot of work with string variables. A common operation related to string variables is the need to replace one occurrence of characters in a string with another occurrence. For instance, consider the following string:

"This is my string of characters."

You might want to replace "of" with another word, such as "that has". The following general-purpose function can do just that, and much more:

Function RepText(sIn As String, sFind As String, sRep As String) As String
    Dim x As Integer

    x = InStr(sIn, sFind)
    While x > 0
        sIn = Left(sIn, x - 1) & sRep & Mid(sIn, x + Len(sFind))
        x = InStr(sIn, sFind)
    Wend
    RepText = sIn
End Function

As an example of how to use the function, you can do the following:

sTemp = "This is my string of characters."
sTemp = RepText(sTemp, "of", "that has")

When this code is executed, sTemp will contain the string "This is my string that has characters."

In my routines, I often utilize a function just like RepText to remove extra spaces (replacing a two-space string with a single-space string) or replacing multiple spaces with a tab character. How you use it, of course, is entirely up to you.

Those who have used only the latest versions of VBA may be curious as to why I would use a function such as RepText rather than the built-in Replace function. While the Replace function does essentially the same thing as RepText, its addition to the VBA arsenal is a relatively new occurrence. If your macros have even the slightest possibility of being used in older versions of Word, then using Replace runs the risk of crashing your macro—it won't be available in those versions.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (811) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Print Preview Freezes Word

It can be frustrating if the Word program freezes when you are trying to work with a document. If this happens to you, then ...

Discover More

Easily Adding Blank Rows

Want to add a bunch of blank rows to a your data and have those rows interspersed among your existing rows? Here's a quick ...

Discover More

Swapping Two Strings

Part of developing macros is learning how to use and manipulate variables. This tip examines a technique you can use to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

MORE WORDTIPS (MENU)

Changing Toolbar Buttons with VBA

Toolbar buttons can have a different appearance depending on their state—whether they have been clicked or not. This ...

Discover More

Determining the Day of the Year

Need to find out the day of the year for a particular date? It's easy to do if you are using a macro. All you need to do is ...

Discover More

Saving a Document in a Macro

If you develop a macro to process your document, you may want the macro to save the document to disk. This is easily done ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share