Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Offering Options in a Macro.

Offering Options in a Macro

by Allen Wyatt
(last updated June 18, 2018)

1

If you are just starting out developing macros, you may be looking for a simple way to offer a set of choices to a user, and then take an action based on the user's response. This is a relatively simple task, if you use the InputBox function, along with a Select Case structure.

The first task is to set up your InputBox so it displays the information to the user. For example, let's say you have five options, and you want the user to select one option from those five. You can use the following code to put together five options, each on their own line:

sPrompt = "1. This is your first choice" & vbCrLf
sPrompt = sPrompt & "2. This is your second choice" & vbCrLf
sPrompt = sPrompt & "3. This is your third choice" & vbCrLf
sPrompt = sPrompt & "4. This is your fourth choice" & vbCrLf
sPrompt = sPrompt & "5. This is your fifth choice"

You can now use the sPrompt string when you invoke the InputBox function in your macro. You then translate what the user responds with into a number that represents their choice from your five options. The code to do this is as follows:

sUserResp = InputBox(sPrompt, "The Big Question")
iUR = Val(sUserResp)

In this example, the response from the InputBox function is assigned to the sUserResp variable, which should be a string. The iUR variable, which is a numeric variable (integer), is then set based on the value of the string. (The Val function returns the value in a string.)

The only thing left to do is to take an action based on which number was chosen, 1 through 5. You can use the Select Case structure to do this. The full subroutine could appear as follows in VBA:

Sub TestInput()
    Dim sPrompt As String
    Dim sUserResp As String
    Dim iUR As Integer

    sPrompt = "1. This is your first choice" & vbCrLf
    sPrompt = sPrompt & "2. This is your second choice" & vbCrLf
    sPrompt = sPrompt & "3. This is your third choice" & vbCrLf
    sPrompt = sPrompt & "4. This is your fourth choice" & vbCrLf
    sPrompt = sPrompt & "5. This is your fifth choice"
    iUR = 0
    While iUR < 1 Or iUR > 5
        sUserResp = InputBox(sPrompt, "The Big Question")
        iUR = Val(sUserResp)
    Wend
    Select Case iUR
        Case 1
            'Do stuff for choice 1 here
        Case 2
            'Do stuff for choice 2 here
        Case 3
            'Do stuff for choice 3 here
        Case 4
            'Do stuff for choice 4 here
        Case 5
            'Do stuff for choice 5 here
    End Select
End Sub

Notice that this example uses a While ... Wend loop around the InputBox function. This is done to make sure that the user enters a number between 1 and 5. If the value entered is outside that range, then the user is simply asked again.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1366) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Offering Options in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Exporting Latitude and Longitude

A handy way to store latitude and longitude values in Excel is to treat them as regular time values. When it comes around ...

Discover More

Using a Single Password for Multiple Workbooks

While password protecting a workbook does provide some security for the contents in the workbook, if you have several ...

Discover More

Item Not Available in Library

When sharing workbooks with others, you may find that the macros in those workbooks may not work as you expect. This tip ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Creating a String

Need to use a macro to create a text string? One easy way to do it is to use the String function, described in this tip.

Discover More

Controlling Repagination in Macros

Want to turn off document repagination while your macro does its work? Here are two approaches you can use.

Discover More

Inserting Text with a Macro

Need to have your macro insert a bit of text into your document? It's easy to do using the TypeText method.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

2017-12-30 03:40:58

Stan Gooch

All the input boxes in the macros I create have a cancel button, however I cannot find anywhere the necessary macro code to activate this.
Would greatly appreciate a "tutorial" on this - for a beginner, please!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.