Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using the Highlighter.

Using the Highlighter

by Allen Wyatt
(last updated March 7, 2014)

Word includes a tool that allows you to highlight your text, much the same way that you can use a highlighter pen or marker on printed material. You can highlight text in your document by clicking on the Highlight tool on the Formatting toolbar and then selecting the text you want highlighted. The text is shown as if it had been marked with a highlighter.

When you are done marking text with the highlighter, you turn it off by again clicking your mouse on the Highlight tool or by pressing the Esc key. You can also apply highlighter marks to your text by first selecting the text and then clicking your mouse on the Highlight tool.

Highlighting doesn't just appear on-screen, either. The highlights appear on your printouts, as well. If you are using a monochrome printer, then the highlights appear as various shades of gray. If you are using a color printer, then the highlights appear in their proper color.

At some point you will probably want to remove the highlighting from your text. To do this, simply select the text you previously highlighted and then click your mouse on the Highlight tool. The marks are removed, and your text again appears normal.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1225) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using the Highlighter.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining How Many Styles are Available

Got a macro that processes or uses styles? You definitely need to know how many styles Word has available in the document. ...

Discover More

Safely Relocking Forms

In order to use a form in Word, it must be protected. This means that you cannot make any changes to the form, even if you ...

Discover More

Marking Gender-Specific Grammar

Some people feel that your writing can be better if you remove gender-specific language it may contain. Here's how you can ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Changing the Highlighting Color

You can highlight words and phrases in your document, much the same as you can mark printed words and phrases with a ...

Discover More

Expanding Colors Available for Highlighting

Want more colors to use with the highlighter? You may be out of luck, unless you decide to use the approach illustrated in ...

Discover More

Highlighting Text Using the Keyboard Only

Highlighting text, using the Highlight tool, is a great way to mark up a document. Normally you need to use the toolbar tools ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share