Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Selecting a Paper Source.

Selecting a Paper Source

by Allen Wyatt
(last updated February 21, 2015)

1

Word supports any printer supported by Windows. This is because Word uses the features offered by Windows to print documents. Many of the features associated with formatting your document and printing are related to the type of printer you have installed and selected. For instance, some laser printers have different bins for different paper. Windows (and thus Word) can instruct the printer to select paper from any of the available paper bins.

If your printer supports multiple paper sources and you want to change the paper source used for your document (for instance, you have a bin that contains letterhead and you want to print on it), you should follow these steps:

  1. Choose the Print option from the File menu. Word displays the Print dialog box.
  2. Make sure the printer listed at the top of the dialog box matches the printer you want to use for your printing.
  3. Click Cancel to close the Print dialog box. (If you choose OK, your document will print—don't do that yet.)
  4. Choose the Page Setup option from the File menu. Word displays the Page Setup dialog box.
  5. Click on the Paper Source tab. (In Word 2002 or Word 2003, click on the Paper tab. (See Figure 1.) )
  6. Figure 1. The Paper tab of the Page Setup dialog box.

  7. Use the controls on the tab to specify which paper tray you want used for the first page of your document, as well as all subsequent pages.
  8. Click on OK to close the dialog box.

If, in step 6, you don't see different options for paper sources, then your printer (or printer driver) does not support multiple sources. Once you have specified different sources for your paper, the information is saved with the document. This means that every time you print the document, it will select paper as you directed. This also applies to using the print-merging feature of Word. For instance, the first page of each document merged and printed can be selected from a different bin than each subsequent page.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (464) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Selecting a Paper Source.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting from the Clip Art Gallery Doesn't Work

Ever insert a picture and it won't display in your document? It could be due to some of the display settings in Word. Here's ...

Discover More

Outstanding Macro Function Reference

Looking for a great reference that you can use to help figure out the various worksheet functions available in Excel? Here's ...

Discover More

Shortcut Key for Non-Breaking Space

Most of the time you'll use regular spaces between words in a document, but there may be times you want to use a special ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Using Crop Marks with a PostScript Printer

Want to add crop marks to a printout? It's easy to do, provided you are using a PostScript printer.

Discover More

Suppressing ASK Fields When Printing

Do you like using ASK Fields in your documents to get information from the user but don't want Word to update the fields more ...

Discover More

Adding a Diagonal Watermark with a PostScript Printer

If you have a printer that understands PostScript, you can add your own watermark to each printed page. This tip discloses ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 9?

2016-12-27 04:38:40

romana anjum

it was really helpful


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.