Inserting a Voice Annotation in Your Document

by Allen Wyatt
(last updated August 13, 2016)

Rather than using just text annotations in your documents, you can also embed audio files in your documents. In order to do this, you must have sound capabilities in your computer along with a microphone. Then you can follow these steps:

  1. Position the insertion point where you want the message inserted.
  2. Choose Object from the Insert menu. You will see the Object dialog box.
  3. Make sure the Create New tab is selected.
  4. In the list of object types, look for a type of sound object. It may have a name such as Sound or Wave Sound. Select this option.
  5. Click on OK. The Sound Recorder (a Windows accessory) will be displayed.
  6. Use the Sound Recorder to record your message.
  7. Close the Sound Recorder window.
  8. You may be asked if you want to update your document. If so, then click on Yes.
  9. An icon of a speaker appears in your document where the sound is inserted.

You can later listen to your message by simply double-clicking on the speaker icon.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1175) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Word to Remember the Default Date and Time Format

One way to insert the current date into your document is to use the Date and Time dialog box. The Default button in the ...

Discover More

Helpful Pop-up Screen Tips

Screen tips can be helpful to people reading your document on-screen. Using the technique described here, you can add screen ...

Discover More

Displaying a Message in the Status Bar

A great place for your macro to display status information is, well, in the status bar. Displaying the information is easy, ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (MENU)

Working with Document Links

Word makes it easy to establish links between documents. Here's how to change and manage those links easily.

Discover More

Linking to Slides in PowerPoint

If you are preparing a document that references a presentation you created in PowerPoint, you may want to reference in the ...

Discover More

Converting Quark Documents to Word

A popular desktop publishing program is QuarkXPress. If you have a document in the program, you may want a way to get that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share