Inserting a Voice Annotation in Your Document

by Allen Wyatt
(last updated August 13, 2016)


Rather than using just text annotations in your documents, you can also embed audio files in your documents. In order to do this, you must have sound capabilities in your computer along with a microphone. Then you can follow these steps:

  1. Position the insertion point where you want the message inserted.
  2. Choose Object from the Insert menu. You will see the Object dialog box.
  3. Make sure the Create New tab is selected.
  4. In the list of object types, look for a type of sound object. It may have a name such as Sound or Wave Sound. Select this option.
  5. Click on OK. The Sound Recorder (a Windows accessory) will be displayed.
  6. Use the Sound Recorder to record your message.
  7. Close the Sound Recorder window.
  8. You may be asked if you want to update your document. If so, then click on Yes.
  9. An icon of a speaker appears in your document where the sound is inserted.

You can later listen to your message by simply double-clicking on the speaker icon.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1175) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is six more than 8?

2016-09-03 20:13:53

Dishonest, Sam? Really?

The article clearly states it is for older versions of the software. It may not be for the version you use, but that does NOT make it dishonest.


2016-09-02 14:22:57


This is dishonest. This works for older Word, but not for 2016!

2016-08-11 22:29:02


How cam I insert a voice annotation in word 2013?

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