Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Setting Grammar-Checking Options.

Setting Grammar-Checking Options

by Allen Wyatt
(last updated July 8, 2017)

Word includes a full-featured grammar checker that allows you to check your document (or a section of it) for common grammar mistakes. Each potential error is displayed and you are given the opportunity to make changes.

Word has several different writing styles that you can select when using the grammar checker. Each one of these styles is a different collection of grammar rules that will be used when you use the grammar checker. Some sets of rules that are very strict with a lot of rules to check while others are quite lax and better for casual writing. If you find that these styles use rules that are unnecessary, too restrictive, or not quite right for your documents, you can modify them in the following manner:

  1. Choose Options from the Tools menu. You will see the Options dialog box.
  2. Make sure the Spelling & Grammar tab is selected. (See Figure 1.)
  3. Figure 1. The Spelling & Grammar tab of the Options dialog box.

  4. Click on the Settings button near the bottom of the dialog box. You will see the Grammar Settings dialog box. (See Figure 2.)
  5. Figure 2. The Grammar Settings dialog box.

  6. From the Writing Style drop-down list, select the style of writing that best describes your document, or select one of the custom entries.
  7. Select the grammar and style options that you want to add or remove. A check mark next to an item means the rule will be enforced during a check of your document.
  8. Click on OK to close the Grammar Settings dialog box.
  9. Click on OK to close the Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1031) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Setting Grammar-Checking Options.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Size of a Graphic

Word allows you to add more than text to your documents; you can also add graphics. Once added, you can modify the size ...

Discover More

Hiding Graphics

Do you need a printout where graphics can be turned on and off? This tip provides some concrete ways you can get just ...

Discover More

Sorting ZIP Codes

Sorting ZIP Codes can be painless, provided all the codes are formatted the same. Here's how to do the sorting if you ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Checking for Incorrect Numbers in Text

One of the grammar rules you can check for in a document is the incorrect use of numbers. If you are unsure when to use ...

Discover More

Hiding Errors

If you find the green and red squiggly underlines that Word adds to your document distracting, you might want a quick way ...

Discover More

Hiding Spelling Errors

When you are typing in a document, Word normally checks your spelling in the background, marking possible spelling errors ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.