Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Only Showing Readability Statistics.

Only Showing Readability Statistics

by Allen Wyatt
(last updated June 30, 2016)

When you do a grammar check on your document, the very last step performed by Word is to display a set of readability statistics that you can use to analyze the presentation of your content. There may be times when you want to only display the readability statistics, without going through the complete grammar check first. Unfortunately, Word does not provide a way to do this. You can, however, create a macro that will display the readability statistics quite nicely. The heart of such a macro would be the ReadabilityStatistics collection.

To get an idea how such a macro could be written, consider the following single-line macro:

Sub CheckTest()
    MsgBox ActiveDocument.Content.ReadabilityStatistics(9).Value
End Sub

This macro displays a number that represents the Flesch Reading Ease value, ninth member of the ReadabilityStatistics collection. There are 10 individual elements in the collection, as follows:

Index Meaning
1 Words
2 Characters
3 Paragraphs
4 Sentences
5 Sentences per Paragraph
6 Words per Sentence
7 Characters per Word
8 Passive Sentences
9 Flesch Reading Ease
10 Flesch-Kincaid Grade Level

To display all ten statistics (as would be done in a complete grammar check of your document), all you need to do is have your macro step through the various members of the collection and display their values. The following macro does just that:

Sub Readability()
    Dim DocStats As String
    Dim MBTitle As String
    Dim J As Integer

    MBTitle = "Readability Statistics"
    DocStats = ""
    With ActiveDocument.Content
        For J = 1 to 10
            DocStats = DocStats & .ReadabilityStatistics(J)
            DocStats = DocStats & ": "
            DocStats = DocStats & .ReadabilityStatistics(J).Value
            DocStats = DocStats & vbCrLf
        Next J
    End With
    MsgBox DocStats, vbOKOnly, MBTitle
End Sub

When you run the macro, understand that it takes a bit of time to run. In fact, depending on the speed of your system, the length of your document, and its complexity, it can take quite a bit of time to run. Be patient; once the ten statistics are completed, they are displayed on the screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1784) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Only Showing Readability Statistics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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