Displaying a Chart Legend

by Allen Wyatt
(last updated February 8, 2014)

1

Microsoft Graph is a simple graphing program provided with Word. It includes the ability to view your graph data in both spreadsheet and graph formats. If the data you are presenting in Microsoft Graph is complex, particularly if you have many data series (rows of data to chart), you may want to add a legend. Legends provide a "road map" for your chart so a reader can decipher what is included.

You can display a legend with your chart by following these steps:

  1. Select Chart Options from the Chart menu. Microsoft Graph displays the Chart Options dialog box.
  2. Make sure the Legend tab is selected. (See Figure 1.)
  3. Figure 1. The Legend tab of the Chart Options dialog box

  4. Make sure the Show Legend check box is selected.
  5. Using the radio buttons in the Placement portion of the dialog box, indicate where the legend should appear in relation to the chart itself.
  6. Click your mouse on OK.

If you later want to turn off display of the legend, you can repeat the above steps, but clear the Show Legend check box, instead (step 3).

Once the legend is displayed in your chart, you can use your mouse to position it. Simply point to the legend with the mouse, hold down the mouse button, and drag the legend to where you finally want it. When you release the mouse button, Microsoft Graph places the legend in the spot where you dragged it.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (721) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working with Record Numbers

Want to keep track of various rows in a data table through the use of record numbers? Here are some options and ...

Discover More

Advanced Filtering

Many people know how to use AutoFilter, but there are times when you need some more filtering muscle. Here's how you can use ...

Discover More

Moving Drawing Objects

Add a drawing object to a worksheet and chances are good you'll need to move it in some way. Here's how to use the mouse to ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Selecting Text Orientation for an Axis in Microsoft Graph

Microsoft Graph allows you to easily create charts from numeric data, without the need to use Excel. This tip explains how to ...

Discover More

Specifying an Axis Scale in Microsoft Graph

Microsoft Graph is a handy way to add charts to your document if you don't have access to Excel. Here's how to adjust the ...

Discover More

Selecting a Custom Chart

Microsoft Graph allows you to easily create charts from numeric data, without the need to use Excel. Here's how to use Graph ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

2017-05-30 01:13:29

marianne

how do you make a legend if you are not making a chart.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.