Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Shortcuts for Basic Style Formatting.

Shortcuts for Basic Style Formatting

by Allen Wyatt
(last updated May 11, 2013)

All too often people learning to use styles forget themselves and start applying explicit formatting over the top of style-formatted text. If you have done this or inherited someone else's document of mixed parentage, getting the formatting back to pure styles can be slow work unless you know some shortcuts. The ones presented in this tip work in all versions of Word.

First, you can select the text and use the shortcut Ctrl+Shift+Z to remove all explicit character formatting. The result will be pure styles, without any explicit character formatting. (Pressing Ctrl+Shift+Z initiates the ResetChar command within Word; it is the same as pressing Ctrl+Spacebar.)

You can also use Ctrl+Q to remove any explicit paragraph formatting and return a paragraph to its style-defined defaults. For instance, Ctrl+Q will remove any explicit indents, tabs, and line spacing.

Finally, if you want to quickly apply the Normal style to a selection of text, you can press Ctrl+Shift+N.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (861) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Shortcuts for Basic Style Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving and Using a Form

After you have created your custom form, you will need to save it so that you can use it as often as needed. Word makes this ...

Discover More

Running Word Counts

Do you need to keep track of how many words are in your document? Word provides a tool to display a word count on demand, but ...

Discover More

Multiple Envelopes in One Document

Want to save a bunch of envelopes in a single document so that you can print them all out as a group? Here's how to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

How Word Applies Styles

Styles are a great boon for applying styles in a powerfully consistent manner. How Word applies styles, however, depends on ...

Discover More

Adding Individual Styles to the Template

One of the things you can store within templates are styles. When you use styles, it is critical that you understand how they ...

Discover More

Ensuring that Spell Checking is Enabled in All Styles

Ever want to enable spell checking in all of the styles within a document, but don't want to check each and every one ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.