Setting Default Label Formats

Written by Allen Wyatt (last updated June 24, 2020)
This tip applies to Word 97, 2000, 2002, and 2003


1

Word relies on styles quite a bit for formatting. This is understandable, as they are a very powerful feature. Given that fact, it is very odd, indeed, that Word doesn't define any special styles that are used for putting together labels. (Word does this for envelopes; just not for labels.)

Instead, Word creates labels using the Normal style, applying explicit formatting as necessary according to your settings in the Envelopes and Labels dialog box. Since the label lines are based on the Normal style, one possible way to change the default formatting for your labels is to simply change the formatting for the Normal style. This is a fairly drastic solution, however, since Normal is used for so many other purposes in Word.

One possible solution is to create special document templates for your labels. The only thing you would need to do is change the formatting of the Normal style in these templates. When you create a new document based on one of the templates, and then choose Envelopes and Labels from the Tools menu, Word will base your label on the Normal style in the template.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (616) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding the Parent Folder

Do you need to figure out the name of the parent folder of whatever folder a worksheet is in? Believe it or not, this can ...

Discover More

Comments in Headers and Footers

Comments can be a necessity when developing documents in conjunction with other people. They can be used to help document ...

Discover More

Removing All File Properties

Want to get rid of any properties you've created for a document? You can do so by using the short macro described in this ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Vertically Centering Labels

Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.

Discover More

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More

Sequentially Numbered Labels

A common task in Word is to create labels. This tip presents two approaches you can use when you need to create labels ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 3?

2014-03-08 11:31:57

Steve Wells

The Avery website has plenty of free templates for their products, which I happen to use a lot. I've adapted a few of them slightly for my own specific purposes, which only needed a few small tweaks. If you don't use their products, the templates might still serve as a good starting point for other products or plain sheets that you can cut to size for yourself. I’ve created some templates for printing DVD information onto card stock for sliding into slim jewel-cases for my home recording.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.