Written by Allen Wyatt (last updated November 2, 2024)
This tip applies to Word 97, 2000, 2002, and 2003
Word relies on styles quite a bit for formatting. This is understandable, as they are a very powerful feature. Given that fact, it is very odd, indeed, that Word doesn't define any special styles that are used for putting together labels. (Word does this for envelopes; just not for labels.)
Instead, Word creates labels using the Normal style, applying explicit formatting as necessary according to your settings in the Envelopes and Labels dialog box. Since the label lines are based on the Normal style, one possible way to change the default formatting for your labels is to simply change the formatting for the Normal style. This is a fairly drastic solution, however, since Normal is used for so many other purposes in Word.
One possible solution is to create special document templates for your labels. The only thing you would need to do is change the formatting of the Normal style in these templates. When you create a new document based on one of the templates, and then choose Envelopes and Labels from the Tools menu, Word will base your label on the Normal style in the template.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (616) applies to Microsoft Word 97, 2000, 2002, and 2003.
Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!
A common task in Word is to create labels. This tip presents two approaches you can use when you need to create labels ...
Discover MoreOnce you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...
Discover MoreGot extra labels left over after printing a mail merge? Here's what you can do to put those labels to good use.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2026 Sharon Parq Associates, Inc.
Comments