Setting Default Label Formats

by Allen Wyatt
(last updated March 8, 2014)

1

Word relies on styles quite a bit for formatting. This is understandable, as they are a very powerful feature. Given that fact, it is very odd, indeed, that Word doesn't define any special styles that are used for putting together labels. (Word does this for envelopes; just not for labels.)

Instead, Word creates labels using the Normal style, applying explicit formatting as necessary according to your settings in the Envelopes and Labels dialog box. Since the label lines are based on the Normal style, one possible way to change the default formatting for your labels is to simply change the formatting for the Normal style. This is a fairly drastic solution, however, since Normal is used for so many other purposes in Word.

One possible solution is to create special document templates for your labels. The only thing you would need to do is change the formatting of the Normal style in these templates. When you create a new document based on one of the templates, and then choose Envelopes and Labels from the Tools menu, Word will base your label on the Normal style in the template.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (616) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Consistent References

Some text references need to be consistent in many places throughout a document. Learn different ways you can ensure that ...

Discover More

Setting the Number of Default Worksheets

Excel allows the user to determine how many default worksheets are in a new workbook.

Discover More

Replacing Two Tabs with a Space in Limited Situations

The Find and Replace feature of Word is very powerful, allowing you to finely target exactly what you want to search. ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Sequentially Numbered Labels

A common task in Word is to create labels. This tip presents two approaches you can use when you need to create labels ...

Discover More

Picking a Starting Label

If you use the Labels feature in Word, you may want to specify which label to use as the starting point when printing. ...

Discover More

Using the Address Book

Ways to use the address book when printing envelopes and labels.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 2?

2014-03-08 11:31:57

Steve Wells

The Avery website has plenty of free templates for their products, which I happen to use a lot. I've adapted a few of them slightly for my own specific purposes, which only needed a few small tweaks. If you don't use their products, the templates might still serve as a good starting point for other products or plain sheets that you can cut to size for yourself. I’ve created some templates for printing DVD information onto card stock for sliding into slim jewel-cases for my home recording.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.