Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Making Use of Extra Labels.
A common use of Word is to print labels on different types of label stock. Many WordTips have focused on how you can do this. It is possible, however, to have "extra" labels left over at the end of a print run. For instance, suppose you run a mail merge for labels to 97 clients, and each sheet of labels has 30 labels on it. This means you will need four sheets of labels, and you would waste 23 labels on the last sheet.
To save those labels, don't merge directly to your printer. Merge to a new document instead. Then, scroll down to the last name in the merged document. Notice the blank cells in the table—these are the blank labels in your print run.
Position the insertion point in one of the blank cells and type your name and return address. You can then copy and paste the return address into all the other blank cells. Now when you print your label sheets you can keep the return-address labels at the end of the print job and use them when you pay your bills. This certainly is a penny-pinching alternative to wasting the last labels on the last sheet.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1289) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Making Use of Extra Labels.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
There is a whole passel of labels pre-defined in Word. You are not limited to this passel, however; Word allows you to ...
Discover MoreInformation formatted for one type of label may someday need to be printed on a different type of label. Here's some ...
Discover MoreIf you use the Labels feature in Word, you may want to specify which label to use as the starting point when printing. ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Comments