Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Making Use of Extra Labels.

Making Use of Extra Labels

by Allen Wyatt
(last updated December 29, 2014)

1

A common use of Word is to print labels on different types of label stock. Many WordTips have focused on how you can do this. It is possible, however, to have "extra" labels left over at the end of a print run. For instance, suppose you run a mail merge for labels to 97 clients, and each sheet of labels has 30 labels on it. This means you will need four sheets of labels, and you would waste 23 labels on the last sheet.

To save those labels, don't merge directly to your printer. Merge to a new document instead. Then, scroll down to the last name in the merged document. Notice the blank cells in the table—these are the blank labels in your print run.

Position the insertion point in one of the blank cells and type your name and return address. You can then copy and paste the return address into all the other blank cells. Now when you print your label sheets you can keep the return-address labels at the end of the print job and use them when you pay your bills. This certainly is a penny-pinching alternative to wasting the last labels on the last sheet.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1289) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Making Use of Extra Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Select One Cell and Make Another Cell Bold

Excel provides a number of different ways you can apply formatting to a cell based upon various dynamic conditions. One ...

Discover More

Understanding Sections

Sections are handy if you want to subdivide a document so you can apply different document formatting to those subdivisions. ...

Discover More

Adding a Drop Shadow to a Text Box

Drop shadows add a nice touch to text boxes, making it seem like they are hovering above the page. Here's the simple steps ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (MENU)

Doubling Your Money

Make your money last longer by using your head when printing labels. Here's a great example of how you can double the usage ...

Discover More

Vertically Centering Labels

Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.

Discover More

Backing Up Label Layouts

Once you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 8?

2013-08-03 08:27:37

Nancy Owen

I think a BETTER solution would be to be able to start a print job on a particular label location, or being able to insert "blank" labels at the beginning of a print job.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share