Picking a Starting Label

by Allen Wyatt
(last updated February 13, 2016)

When you create labels in Word, there are two ways you can do so. The first is to use the Labels feature (choose Envelopes and Labels from the Tools menu) and the second is to use the Mail Merge feature of Word. If you use the first method you can create a single label or a full sheet of the same labels. If you use the second method you can merge data from an external source to create however many sheets of labels you need.

If you are creating a single label using the Label feature, Word allows you to specify at which label position (column and row) you want the label. If you are dealing with full sheets or with the Mail Merge feature, however, you cannot pick the label at which you want printing to begin. For instance, if you have a sheet of thirty labels and the first ten have been used, you can't direct Word to start printing with the eleventh label on the sheet. There are a couple of ways you can get around this.

First of all, if you are only printing a couple of labels, you can often turn the sheet of labels around so that the bottom becomes the top. Thus, the "used" label spaces would be at the bottom of the sheet rather than at the top. Then, before printing, you could delete the information that would have printed in the used area. This approach is very handy if you are simply trying to use up the labels on a partial sheet, for instance as return address labels.

If you are using the Mail Merge feature of Word, there is another approach you can use: Insert blank records in your data source to compensate for the "used" areas of the label sheet. For instance, if you already removed ten labels from your sheet, then you could insert ten blank records into your data source, resort the records so the blank records are at the top, and then print your labels.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1555) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Offering Options in a Macro

It is often helpful to get user input within a macro. Here's a quick way to present some options and get the user's response.

Discover More

Changing Line Color in a Drawing Object

Don't like the color of the lines that Excel chose for your drawing object? It's easy to choose your own colors, as pointed ...

Discover More

Misbehaving Leader Dots

Leader dots can be a great formatting "flourish" to use in your documents. If the leader dots don't print out correctly, ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

MORE WORDTIPS (MENU)

Creating One-time Labels

Need to create a set of labels for a specific purpose? The easiest way is to let Word create a set of blank labels and then ...

Discover More

Printing Multiple Label Copies when Merging

Need to print more than one copy of mail-merge labels? There are a number of different approaches you can take to getting the ...

Discover More

Formatting Labels

Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share