Picking a Starting Label

by Allen Wyatt
(last updated February 13, 2016)

1

When you create labels in Word, there are two ways you can do so. The first is to use the Labels feature (choose Envelopes and Labels from the Tools menu) and the second is to use the Mail Merge feature of Word. If you use the first method you can create a single label or a full sheet of the same labels. If you use the second method you can merge data from an external source to create however many sheets of labels you need.

If you are creating a single label using the Label feature, Word allows you to specify at which label position (column and row) you want the label. If you are dealing with full sheets or with the Mail Merge feature, however, you cannot pick the label at which you want printing to begin. For instance, if you have a sheet of thirty labels and the first ten have been used, you can't direct Word to start printing with the eleventh label on the sheet. There are a couple of ways you can get around this.

First of all, if you are only printing a couple of labels, you can often turn the sheet of labels around so that the bottom becomes the top. Thus, the "used" label spaces would be at the bottom of the sheet rather than at the top. Then, before printing, you could delete the information that would have printed in the used area. This approach is very handy if you are simply trying to use up the labels on a partial sheet, for instance as return address labels.

If you are using the Mail Merge feature of Word, there is another approach you can use: Insert blank records in your data source to compensate for the "used" areas of the label sheet. For instance, if you already removed ten labels from your sheet, then you could insert ten blank records into your data source, resort the records so the blank records are at the top, and then print your labels.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1555) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 4?

2017-11-13 12:48:16

Alan W

Hi, I appreciate your tip above, but I have a problem with a variation of it. I have followed this method and it works, except that I have a field label ( which is from the column header in excel), that I use to prefix the field on the label. For example: "SKU#:" before the SKU field value.

For example, if I have a page of labels and the first 4 labels have already been used before, I want to start on label five. However the method of printing "blank" records - creates a problem where the field labels are still printing in the areas where the printers were used before. The printing on the "wax" portion of the label paper then smudges when handled and smudges onto the other labels.

How can I skip printing ANYTHING for the number of labels which are used already?

Thank you in advance for any help you can provide!


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