Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Getting Information About Fields.

Getting Information About Fields

by Allen Wyatt
(last updated January 2, 2017)

1

Many of the tips on how to get the most out of Word involve the use of fields. The proper and creative use of fields can increase your productivity with Word quite substantially. The problem is, there is not printed information provided with Word that tells you how to use the fields. (The Word documentation is worthless in this area.) The best way you can get information about fields is to use the on-line documentation in the following manner:

  1. Choose Field from the Insert menu. Word displays the Field dialog box. (See Figure 1.)
  2. Figure 1. The Field dialog box.

  3. In the left column, choose a category of field in which you are interested. (In Word XP, you use the Categories drop-down list to select a category of field.)
  4. In the right column, make sure you can see the field about which you want more information. (In Word 2002 and Word 2003 you use the Field Names list, which is at the left of the Field dialog box.)
  5. Click on the question mark icon in the upper-right corner of the Field dialog box.
  6. Click on the name of the field about which you want more information. Word displays detailed Help information about the field.

When you are through reviewing the help information on the field, you can close the Help window and continue with your use of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (384) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Getting Information About Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Animated Menus

The menus used in Excel can be animated in several different ways. All it takes is a quick change to the Excel options.

Discover More

Changing Page Margins

Part of determining page layout is to specify the size of the margins that surround the text on a page. Word allows you ...

Discover More

Running Macros Based on Keywords

Wouldn't it be great if Word could execute a macro every time someone typed in a particular keyword or phrase? Word may ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Inserting a Page Number Field

The PAGE field is used to indicate the current page number on which the field occurs. If you want to add this field to ...

Discover More

Inserting a Document's Size

Want to insert the size of your document directly into the document body? You can do so by using one of the dynamic ...

Discover More

Inserting the Document Creation Date

One of the pieces of information tracked by Word is when a document was first created. Here's how you can access that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 0?

2015-12-02 15:17:13

Mark Dyer

This article is very close to what I wish to do, but doesn't quite get me where I wish to go.

I'm creating an instruction document. In it, I have a sequence of steps that can/will be repeated multiple times. Rather than inserting additional sections and retyping the same instructions, I'd like to state "Repeat steps n through n'" and I'd like to use have the values of n and n' update dynamically when the document is changed. Let us say, the form for which I am writing instructions is revised to include additional required steps. Having my document configured to dynamically update the referenced steps as they are renumbered in revisions of the document would significantly improve overall document quality


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.