Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Sign-in Sheets.

Sign-in Sheets

by Allen Wyatt
(last updated January 2, 2021)

One common task in Word (particularly for those in charge of seminars or other public events) is to create sign-in sheets. You know the type of document I am talking about—one in which the sheet is full of horizontal lines where people write their name, address, and other information. (Exactly why are you at today's lecture, Ms. Jones? Hmmm?)

There are any number of ways you can create the horizontal lines in Word. One way is that you can type three dashes, press Enter a couple of times, type three more dashes, press Enter a couple of times, and keep doing this until you reach the end of the page. You can also use the table feature of Word to create a table for the information people will enter, and then just add a bottom border to the cells people will fill in.

The problem is that these approaches (and ones like them) can get very tedious over time. The quickest (and least tedious) approach I have found is to create a Word style for your sign-in lines. This style should rely on a creatively applied assortment of tabs to design the horizontal lines. For instance, if you want to leave space for a name, address, and phone number, you need three horizontal lines with two blank areas between the three. You can create such a line using tabs. Simply set them as follows:

  • 2 inches, right justified, with underscore leader
  • 2.5 inches, left justified, no leader
  • 4.5 inches, right justified, with underscore leader
  • 5 inches, left justified, no leader
  • 6.5 inches, right justified, with underscore leader

It would also be helpful for the paragraph to have the Space Before attribute (paragraph formatting) set to something like 18 points.

With the style defined, just make sure that your page margins are set to one inch on the left and right, and you are ready to go. Apply the style to a paragraph and all you need to do is press tab five times for each row of underlines (five tabs, then Enter; five tabs, then Enter, etc.). I find this approach quick and easy, with professional-looking results every time.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1363) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Sign-in Sheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting an Unsupported Date Format

Excel makes it easy to import information created in other programs. Converting the imported data into something you can ...

Discover More

Automatic Non-breaking Spaces in Dates

It drives some people crazy to have a date break across two lines. If you find yourself in this mindset, then you'll ...

Discover More

Specifying an Index Page-Range Separator

When generating an index, Word normally uses a dash to indicate page ranges. You can change the character used for these ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Creating See-through Text Boxes

When laying out your document, you may want to use a text box that appears to be positioned over your text, but to be ...

Discover More

Changing Text Case Many Times

Word provides a built-in shortcut to change the case of a text selection. Understanding how that shortcut works (and the ...

Discover More

Font Substitution Problems

When your document uses fonts that are not available on your computer system, Word substitutes other fonts that it feels ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.